We have a position available for an Office Coordinator, this position is within an advertisement agency located Downtown Toronto. We are looking for candidates who have a minimum of 5 years experience in office support and reception. Candidates must have a strong technical background as they will be responsible for setting up desks for new employees (computer, phones, email etc.) as well as troubleshooting any technical issues. This position will be stationed at the reception desk responsible for answering and directing phone calls and greeting clients. Salary range will be up to $45,000 for this position.
*Exercise sound time and priority management skills while executing reception responsibilities including: answering phones, greeting visitors, coordinating security passes and sign-in book, couriers, receipt and distribution of mail, , managing office supplies and ensuring that kitchen supplies are maintained
*Provide administrative support for other areas of the company, including Human Resources, (assisting with on-boarding of new employees, payroll and benefits) and Facilities (liaising with property manager, handling issues with phones, desks for new hires etc.)
*Provide ongoing assistance for special events/projects for Senior Management including the President and CEO. Set up board rooms for meetings, order food and beverages, run errands as required.
*Provide assistance and support to Sales team and Accounting department. Receive invoices and coordinate with London office for payment. Prepare Power Point presentations and manage Quote Tracking log for sales department
*Post secondary education with a diploma in administrative studies or equivalent experience.
*5+years experience in an administrative role as well as reception experience
*Strong technical background setting up phone systems, emails, computers, printers, fax and troubleshooting issues in an efficient manor
*Accounting experience would be an asset
If interested in further details please contact:
416 214 2244 ext 225