Bilingual Receptionist/Administrative Assistant

A mid-sized Pharmaceutical company located at Yonge & Sheppard is looking for a full-time Bilingual (English/French) Receptionist/Administrator to work in a small office environment. We are looking for a friendly, organized individual with good communication and computer skills.
Hours of work would be 9:00 - 5:00.


Job Description:

*Greet, direct and assist clients, visitors and couriers

*Answer incoming calls into the main line and handle caller?s inquiries whenever possible

*Handle all incoming and outgoing mail and couriers

*Pick up and deliver the mail

*Go on office errands as required

*Maintain an adequate inventory of office and kitchen supplies, ordering new supplies as needed

*Maintain a log for boardroom bookings

*Order catering for office meetings as needed

*Book Limousine service for staff and visitors into the office as the need arises

*Provide word-processing and administrative support as requested

*Handles all travel bookings (flights) and accommodations arrangements for the company including the procuring of VISAs when required

*Complete expense reports for the executive team

*Assist staff as requested


Perform other duties when required*Minimum High School Diploma required.

*Post-secondary education would be an asset.

*3 - 5 years of office administration or related experience

*Must possess a professional appearance

*MUST be fully bilingual



*Excellent verbal and listening communications skills

*Proficient in the following software:

*MS Office, including Word, Excel and Outlook. PowerPoint would be an asset

*Time management skills and punctuality

*Respectful, honest and trustworthy

*Demonstrated tact and professionalism

*Ability to maintain confidentiality

*Strong interpersonal skills