mississauga, ontario medical clinic secretary Jobs – 26 Openings This Week

Medical Office Assistant
Stem Health Inc. —Toronto, ON
- Part-time
- Remote
- Medical office experience
- Administrative experience
- In-person
Quick apply
MEDICAL SECRETARY (II)
McMaster University —Hamilton, ON
- $26.59–$35.15 an hour
- Part-time
- Hybrid work
- Medical office experience
- Computer skills
- In-person
- Dental care
- Tuition reimbursement
10d
Unit Secretary (CUPE), Surgical Assessment Clinic
Oak Valley Health —Markham, ON
- $28.13–$31.65 an hour
- 8 hour shift
- Laboratory experience
- Organizational skills
- Front desk
Medical Secretary - Acute Ambulatory Care Unit
WCH —Toronto, ON
- $25.90–$30.28 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
12d
Patient Liaison, Ontario Fetal Centre
Sinai Health —Toronto, ON
- $28.79–$35.98 an hour
- Temporary
- Microsoft Excel
- Customer service
- Research
Clinic Secretary - High Risk Antepartum - Casual 2026-17809
Sunnybrook Health Sciences Centre —Toronto, ON
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
10d
Medical Secretary
The Heart Clinic —North York, ON
- $19.00–$23.09 an hour
- Part-time
- Medical office experience
- Administrative experience
- Front desk
Quick apply
Intermediate Clerk - Family Health Team Clinic - Casual 2025-12213
Sunnybrook Health Sciences Centre —Toronto, ON
- Microsoft Office
- Administrative experience
- Communication skills
Quick apply
Unit Secretary, Fracture Clinic and Plastics Clinic and Minor Surgery Clinic (CUPE)
Oak Valley Health —Markham, ON
- $28.13–$31.64 an hour
- 8 hour shift
- Customer service
- Computer skills
- Typing
Medical Secretary/Receptionist
Neurology clinic —North York, ON
- $20–$22 an hour
- Part-time
- Medical office experience
- Administrative experience
- Front desk
Quick apply
14d
Academic & Administrative Assistant to Pediatrician (Research Focused)
KidsTrust Pediatrics —Scarborough, ON
- $18.75–$20.00 an hour
- Part-time
- Microsoft Powerpoint
- Microsoft Word
- English
Quick apply
1d
Receptionist
LASIK MD —Mississauga, ON
- $21.03–$24.18 an hour
- Full-time
- Customer service
- Administrative experience
- EMR systems
12d
Patient Administrative Associate - Barzakay Clinic - Temporary full-time - 2026-17745
Sunnybrook Health Sciences Centre —Toronto, ON
- Temporary
- Data entry
- Organizational skills
- Communication skills
Quick apply
12d
Programs and Administrative Assistant
Village Family Health Team —Toronto, ON
- $29.07 an hour
- Part-time
- Customer service
- Medical office experience
- English
- Paid time off
Quick apply
11d
Medical Receptionist/Secretary
Ontario Heart Clinic | OHC —Brampton, ON
- $18–$20 an hour
- 12 hour shift
- Medical office experience
- English
- Travel
Quick apply
Medical Office Assistant
Dr. Levy OBGYN —North York, ON
- $19–$24 an hour
- Full-time
- Customer service
- Medical office experience
- Administrative experience
Quick apply
3d
Medical Secretary/Medical Office Assistant (MOA)
Reena —Thornhill, ON
- $43,500–$50,000 a year
- Full-time
- CPR Certification
Quick apply
Medical Back Office Secretary (Volunteer)
Wilderman Medical Clinic —Thornhill, ON
- Bachelor's
- EMR systems
- In-person
Quick apply
12d
Unit Secretary (CUPE), Perioperative Department
Oak Valley Health —Markham, ON
- $28.13–$31.65 an hour
- Part-time
- Microsoft Excel
- Word processing
- Computer skills
Patient Administrative Associate - Barzakay Clinic - Regular full-time - 2026-17870
Sunnybrook Health Sciences Centre —Toronto, ON
- Full-time
- Data entry
- Organizational skills
- Communication skills
Quick apply
5d
Patient Administrative Associate - Barzakay Clinic - Temporary part-time - 2026-17675
Sunnybrook Health Sciences Centre —Toronto, ON
- Part-time
- Data entry
- Organizational skills
- Communication skills
Quick apply
12d
Medical Secretary/Receptionist
HF Connecting Health Nurse Practitioner-Led Clinic —Scarborough, ON
- $19–$24 an hour
- Weekends as needed
- Bilingual
- CPR Certification
- English
- Dental care
- Paid time off
Quick apply
Patient Administrative Associate - Harquail Neuromodulation G1 - Regular full-time - 2026-16629
Sunnybrook Health Sciences Centre —Toronto, ON
- Full-time
- Data entry
- Organizational skills
- Communication skills
Quick apply
Receptionist
Na-Me-Res (Native Men's Residence) —Toronto, ON
- $30 an hour
- Full-time
- Microsoft Word
- Google Suite
- Organizational skills
Quick apply

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MEDICAL SECRETARY (II)
McMaster University —Hamilton, ON
Greet visitors, answer or redirect general inquiries in person, by telephone and via email and respond independently to inquiries that are specific in nature…
$26.59–$35.15 an hour
10d
Dental Assistant Level II+front desk
Dental office in Mississauga —Mississauga, ON
Hours do include some Saturdays and a couple evenings a week till 7pm. Job Types: Full-time, Permanent. Canadian dental Assistanting: 1 year (required).
$24–$29 an hour
Quick apply
3h

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Medical Secretary
Vaughan Community Health Centre —Georgina, ON
Answer telephone calls and triage callers’ needs, greet clients and support with checking in using Kiosk stations. O Complete a vulnerable sector check.
$40,899–$48,116 a year
Quick apply
Medical Receptionist/Secretary
Confidential —Barrie, ON
Accept and coordinate telephone calls and inquiries; processing them in an appropriate and timely manner; creating patient charts/files; verifying…
$17.60–$18.20 an hour
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Medical Office Assistant

Stem Health Inc.
Toronto, ON

Quick apply

Job details

Part-time

Skills

Electronic medical records
Registered Practical Nurse
Medical office experience
Filing
Administrative experience
CNO Membership
Communication skills

Full job description

About Stem HealthStem Health is reimagining the primary care experience for individuals who want a more thoughtful relationship with their health. Physician-led and membership-based, we combine medical excellence with the warmth of hospitality anchored in a beautifully designed flagship clinic at First Canadian Place, opening September 2026. Our care model is relationship-based, data-informed, and built on time, trust, and exceptional service.
Position SummaryAs a Medical Office Assistant, you are the first voice and first face of Stem Health, the person who sets the tone for every member interaction, keeps the clinical day running smoothly, and ensures nothing falls through the cracks behind the scenes. You bridge the front desk and the clinical team, handling scheduling, communications, billing, and administrative support with equal parts efficiency and warmth.
Reporting to the Clinic Manager, this role begins in Phase 1 as a fully virtual position supporting telehealth operations and member communications remotely. In Phase 2 you will transition on-site to our flagship clinic at First Canadian Place, working in the clinic.
Key ResponsibilitiesPatient experience and front desk

Greet and welcome members warmly, whether by phone, email, or in person, setting the tone for a premium and personalized care experience.
Manage patient check-ins and check-outs efficiently, confirming appointment details and updating records in the EMR before and after visits.
Respond to patient inquiries via phone and email with professionalism and discretion, providing information or directing them to the appropriate provider.
Coordinate pre-appointment communications: confirmations, instructions, and any required intake forms.
Manage follow-up actions post-visit: referral coordination, recall scheduling, and sharing relevant documentation with patients as directed by clinicians.

Scheduling and calendar management

Own the daily appointment schedule across all providers booking, rescheduling, and cancellations with attention to clinical workflows and provider preferences.
Manage the schedule for telehealth and in-person visits across Phase 1 and Phase 2, maintaining accuracy and minimizing gaps.
Proactively flag scheduling conflicts or gaps to the Clinic Manager and clinical leads.

Billing and administrative operations

Process OHIP billing accurately and in a timely manner; reconcile billing discrepancies and follow up on outstanding claims.
Handle point-of-sale transactions for private pay services, retail sales, memberships, and any applicable fees.
Maintain accurate and up-to-date patient records in the EMR, including demographics, consents, and visit documentation.
Prepare and organize clinical correspondence, referral letters, and specialist communication as directed by physicians.

Clinical support and team coordination

Support physicians and clinical team leads with administrative tasks that enable smooth day-to-day clinic operations.
Prepare examination rooms and ensure clinical spaces are clean, organized, and stocked ahead of patient visits.
Liaise with the Medical Director, clinical providers, and allied health staff to ensure continuity of care and clear communication.

Compliance and confidentiality

Handle all patient information with strict confidentiality in compliance with PHIPA and Stem Health's privacy policies.
Maintain organized physical and digital records, ensuring documentation is accurate, accessible, and audit-ready.
Support the Clinic Manager with any regulatory or accreditation-related administrative requirements.

Qualifications & Experience

Diploma in Medical Office Administration, Medical Secretary, or a related program required.
Active registration as a Registered Practical Nurse (RPN) with the College of Nurses of Ontario (CNO) is preferred.
Minimum 1–2 years of experience in a medical clinic or healthcare setting family medicine experience is strongly preferred.
Proficiency with EMR scheduling and documentation; experience with OHIP billing is required. Our EMR is Telus Collaborative Health Record (CHR)
Comfortable with point-of-sale systems and standard office tools (phone, email, electronic filing).
Experience supporting telehealth or virtual care operations is an asset.
Exceptional interpersonal and communication skills you make people feel taken care of, on the phone and in person.
Highly organized, able to multitask in a fast-paced environment without sacrificing accuracy or warmth.
Discreet and professional in handling sensitive patient information at all times.
Genuine interest in premium, patient-centred healthcare and the people who seek it out.

Ideal CandidateYou are the kind of person who notices the small things. You are organized without being rigid, warm without being informal, and efficient without making anyone feel rushed. You thrive when you're the connective tissue between a clinical team and its patients, and you take pride in the fact that things run well, in large part, because of you.
Why Join Stem Health

Be one of the first hires at a physician-led, membership-based clinic reimagining primary care in Canada opening at First Canadian Place in September 2026.
Work at the intersection of exceptional clinical care and genuine hospitality, in an environment designed to feel nothing like a typical medical office.
Collaborate daily with a close-knit team of physicians, clinical leads, and support staff who care about getting it right.
A role that evolves with the clinic growing from virtual operations in Phase 1 to a full in-clinic environment in Phase 2.

Quick apply

Refine Your Search

medical clinic secretary jobs in mississauga, ontario

Medical Office Assistant

MEDICAL SECRETARY (II)

Unit Secretary (CUPE), Surgical Assessment Clinic

Medical Secretary - Acute Ambulatory Care Unit

Patient Liaison, Ontario Fetal Centre

Clinic Secretary - High Risk Antepartum - Casual 2026-17809

Medical Secretary

Intermediate Clerk - Family Health Team Clinic - Casual 2025-12213

Unit Secretary, Fracture Clinic and Plastics Clinic and Minor Surgery Clinic (CUPE)

Medical Secretary/Receptionist

Academic & Administrative Assistant to Pediatrician (Research Focused)

Receptionist

Patient Administrative Associate - Barzakay Clinic - Temporary full-time - 2026-17745

Programs and Administrative Assistant

Medical Receptionist/Secretary

Medical Office Assistant

Medical Secretary/Medical Office Assistant (MOA)

Medical Back Office Secretary (Volunteer)

Unit Secretary (CUPE), Perioperative Department

Patient Administrative Associate - Barzakay Clinic - Regular full-time - 2026-17870

Patient Administrative Associate - Barzakay Clinic - Temporary part-time - 2026-17675

Medical Secretary/Receptionist

Patient Administrative Associate - Harquail Neuromodulation G1 - Regular full-time - 2026-16629

Receptionist

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