Job Summary
We are seeking a proactive and detail-oriented Property Administrator to join our dynamic property management team. The Property Administrator will play a key role in ensuring the efficient operation and management of our properties. The ideal candidate will have strong organizational skills and a passion for customer service. This role involves a combination of administrative and operational responsibilities to ensure client satisfaction.
Key Responsibilities:
Administrative Responsibilities
- Rental Management: Prepare, review lease agreements, arrears statements, eviction notices, letters etc., tenant screening, rental advertisement, credit checks.
- Strata Management: Assist with preparation of minutes, agendas, budgets, notices. Email correspondence with owners, council and property managers. Ensuring accuracy of data with the online systems.
- Tenant/Owner Relations: Address tenant/owner inquiries and complaints; responding to emails, preparing letters.
- Financial Management: Assist with budgets, rent/strata collections.
- Record Keeping: Maintain organized property records and ensure legal compliance
Office Administrator
- Work with onsite resident managers, caretakers and Property Managers on a daily basis to ensure smooth operations.
- Provide comprehensive administrative support to the office, including answering phone calls, managing correspondence, maintaining office supplies, and preparing letters
- Assist in scheduling and coordinating meetings and appointments
- Prepare and distribute memos, emails, and reports as required
- Maintaining accurate property management tracking sheets/
- Collaborate with vendors, clients, and internal teams to ensure timely and accurate responses
- Assist with the overall operation of the office
- Contribute to process improvements and identify opportunities for efficiency gains
- Work with onsite property managers to ensure smooth operations.
- Please note that these duties can vary depending on the specific needs and requirements of the business.
Qualifications:
- Minimum of 2 years of experience in fast paced administrative role, preferably in property management field.
- Proficiency in property management software and Microsoft Office Suite.
- Excellent organizational, communication, and interpersonal skills.
- Proficient in Adobe, intermediate skills in Microsoft Office applications such as Word, Excel, SharePoint, forms.
- Ability to multitask and handle high-stress situations effectively.
- Strong problem-solving skills and attention to detail.
- Strong written and verbal communication skills
- Ability to prioritize tasks and work independently in a fast-paced environment
- Demonstrated problem-solving and analytical abilities
- Discretion and confidentiality when handling sensitive information
- Work Location is in person
- Proficiency in English
Join us to be part of a vibrant team dedicated to delivering exceptional property management services. Your energetic attitude and commitment to excellence will help us foster thriving communities while advancing your career in real estate administration!
Job Types: Full-time, Permanent
Pay: $50,000.00-$65,000.00 per year
Work Location: In person
