We are BLG: Canada’s Law Firm. Our culture is one of vigilance and curiosity, Firm-wide collaboration, unfailing mutual respect and dedication. We pride ourselves on having standout talent and delivering an exceptional client experience.
We are a future-minded Firm delivering high-value advice and known for our unwavering commitment to innovation, diversity and inclusion, community involvement and talent development. Learn more about us at
www.blg.com
.
Purpose of the Role:
The Administrative Assistant will be expected to perform administrative and file management tasks requested by Lawyers and Law Clerks and other support functions both under the direct supervision of the Team Leader and working independently. This includes copying, filing – both paper and electronic, archive management, scanning and completing general administrative duties as required.
Filing, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for extended periods of time during each day.
The Administrative Assistant is accountable for establishing and maintaining an ongoing service based relationship with the team.
Key Responsibilities:
Administration and File Management
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Undertake large and small copying requests, scanning, binding and finishing copied work (working with the Business Centre as applicable)
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Receive and process file management requests
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Create new files in the system and undertake all file closing procedures
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Open new file folders and label accordingly
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Work with the practice management system to log and record documents
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Undertake all file management (return or add documents) and file housekeeping procedures to ensure existing client files are constantly up to date
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Understand, identify and process all principle documents within files
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Process archive retrieval requests
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Maintain all filing and work areas in a tidy and orderly manner
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Assist with Know Your Client (“KYC”) and conflict checking procedures in accordance with the firm’s procedures
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Conduct searches as requested
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Keep a record of time spent on various administrative tasks for internal purposes
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Any other duties as requested by the business
Administration and File Management
-
Undertake large and small copying requests, scanning, binding and finishing copied work (working with the Business Centre as applicable)
-
Receive and process file management requests
-
Create new files in the system and undertake all file closing procedures
-
Open new file folders and label accordingly
-
Work with the practice management system to log and record documents
-
Undertake all file management (return or add documents) and file housekeeping procedures to ensure existing client files are constantly up to date
-
Understand, identify and process all principle documents within files
-
Process archive retrieval requests
-
Maintain all filing and work areas in a tidy and orderly manner
-
Assist with Know Your Client (“KYC”) and conflict checking procedures in accordance with the firm’s procedures
-
Conduct searches as requested
-
Keep a record of time spent on various administrative tasks for internal purposes
-
Any other duties as requested by the business
Key Competencies:
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Established knowledge of Microsoft Office suite software (e.g., Word, Excel, PowerPoint) and CRM
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Post-Secondary diploma in Legal Administration, an asset
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Ability to take initiative
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Flexible and enthusiastic self-starter
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Strong organization and multi-tasking skills
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Strong oral and written communication skills
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Excellent interpersonal skills
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Strong teamwork skills
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Ability to work under pressure and meet deadlines
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Sound knowledge of support services
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A desire to continuously improve skills
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A strong focus on ensuring the highest levels of client service standards are delivered and maintained
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Availability to work onsite 5 days/week
BLG is committed to building and fostering a workplace that is reflective of our communities, where all firm members feel included, valued, and heard. We welcome applications from all qualified candidates but acknowledge the systemic and structural barriers that have, historically, marginalized and barred certain groups from accessing employment opportunities. As part of our commitment to removing barriers to employment, we strongly encourage applications from members of these historically marginalized groups including, but not limited to, Indigenous peoples, racialized individuals, members of the LGBTQ+ community, people with disabilities and women. Accommodations are available, upon request, in all aspects of the recruitment process.
