~ Office Administrator ~
Are you organized, reliable and someone who takes pride in keeping things running smoothly behind the scenes? We’re looking for a Office Administrator to join our team and help keep the day-to-day operations of our dealership organized and on track.
This is a hands-on administrative role where you’ll be responsible for a variety of office duties, customer interactions, invoice processing, payments and general administrative tasks. You will be an important part of the team and one of the friendly faces our customers interact with throughout their experience with us.
What You’ll Be Doing
Customer Service & Communication
- Answer incoming phone calls and assist customers with questions or direct them to the appropriate team member.
- Provide friendly and professional customer service in person, over the phone and by email.
- Manage incoming and outgoing emails and mail.
- Communicate with vendors regarding statements, payments, and general account inquiries.
Invoicing & Payments
- Enter vendor invoices into our Lightspeed software
- Pull invoices and prepare statements for regular monthly payments
- Process and record vendor payments accurately.
- Sort and reconcile credit card transactions and complete related entries.
- Keep payment records organized and up to date.
- Process and record customer payments accurately.
Daily Deposit Preparation
- Prepare and organize daily bank deposits.
- Ensure deposits are accurate and ready for the bank each day.
- Maintain accurate records of daily deposits and payments.
General Office Administration
- Keep paperwork, records, and office information organized.
- Assist with a variety of day-to-day administrative tasks.
- Help keep the office running smoothly and efficiently.
- Pitch in wherever needed to support the team and keep things moving.
What You Bring to the Table
- Organized & detail-oriented: you’re comfortable working with paperwork, deadlines and multiple tasks at once.
- Reliable & dependable: you take ownership of your responsibilities and follow through.
- Strong communication skills: you’re professional, friendly and comfortable interacting with customers as well as the administrative team.
- Customer-focused: you enjoy helping people and creating a positive experience.
- Comfortable with numbers: accuracy matters when handling invoices, payments, and deposits.
- Tech-savvy: comfortable using computers and willing to learn programs such as Lightspeed.
- Self-motivated: you can stay on top of your responsibilities without needing to be reminded.
- Team player: you’re willing to jump in and help wherever needed.
- Previous office administration, bookkeeping, invoicing, or customer service experience is strongly preferred!
Whats In It For You
- Join our tight-knit, energetic crew that’s been making waves since 1979.
- Enjoy our on the water location in the Burnside Industrial Park.
- Benefits: Extended Health care, Dental care + Stay Fit Have Fun benefit & more!
- Wage will be based on experience.
Pay: $18.00-$25.00 per hour
Expected hours: 40.0 – 42.5 per week
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Application question(s):
- Please provide 2–3 dates and times that you would be available for an interview.
Work Location: In person
