About the job
Company Description
Infracon Construction Inc. has over 40 years of experience delivering innovative technology and client-focused construction services within Western and Northern Canada. Specializing in earthworks construction, pipeline integrity, hydrovac and airvac, concrete, geomembrane liners, and aggregates. The company prides itself on integrity, compassion, and a commitment to education, innovation, and environmental sustainability. Infracon partners with a number of Canadian Indigenous groups to ensure mutual success and collaboration. To learn more, visit .
Location: Calgary, AB
Company: Infracon Construction Inc.
Position Overview:
Infracon Construction is seeking a highly organized, dependable, and proactive Part-Time Administrative Assistant to support our Calgary office. This is an office-based role working Monday through Friday from 8:00 AM to 12:00 PM.
The successful candidate will take ownership of the day-to-day administration and organization of the Calgary office while providing administrative support to senior leadership and assisting with a variety of corporate functions, including travel coordination, business development support, document preparation, communications, and other company initiatives.
Responsibilities
Office & Reception Administration
· Maintain an organized, professional, and welcoming office and reception area
· Monitor and replenish office, kitchen, and coffee supplies
· Maintain shared office equipment and coordinate service or repairs as required
· Liaise with building/office management regarding maintenance, access, and other office-related matters
· Collect, sort, and distribute incoming mail and deliveries
· Prepare and coordinate outgoing mail, couriers, and packages
· Prepare and distribute internal office communications and memos
· Assist with meeting room preparation and general office coordination
· Maintain office records, contact information, and administrative files
· Assist with planning staff events, meetings, lunches, and other office activities
· Manage the company’s Calgary condo unit, including the booking calendar, rent payments, cleaning services, restocking supplies, and other accommodation-related requirements
Executive & Administrative Support
· Provide administrative support to the Vice President, Director of Indigenous Relations, and Director of Business Development
· Coordinate travel arrangements, including flights, accommodations, and transportation, as well as restaurant reservations, meetings, and events
· Assist with calendar management and meeting coordination as required
· Organize, code, and submit corporate credit card receipts and supporting documentation
· Format letters, reports, presentations, proposals, resumes, project sheets, and other business documents
· Maintain files, records, and documentation, including general filing, scanning, copying, and document control
· Maintain client, contact, opportunity, and meeting information in Salesforce, including entering meeting notes and performing routine CRM updates
· Update project sheets, client lists, business development records, and other tracking documents as requested
· Monitor shared email inboxes and distribute or action requests as required
· Assist with social media content and maintain corporate photos, marketing materials, templates, and other shared resources
· Assist with conferences, community events, sponsorships, and other business development initiatives
· Assist with maintaining company Google Earth/KMZ files and other project information, where experience allows
· Assist with Microsoft Power Automate workflows and other process-improvement initiatives where experience allows
· Provide general administrative support to other departments as required
Qualifications
· Previous administrative, office coordination, reception, or executive assistant experience is preferred
· Strong organizational skills with excellent attention to detail
· Demonstrated initiative and follow-through, with the ability to identify routine administrative needs and action them independently
· Ability to prioritize and manage a variety of responsibilities with minimal supervision
· Strong written and verbal communication skills, with a professional and approachable manner
· Proficient with Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams)
· Experience with Adobe Acrobat and SharePoint is an asset
· Experience coordinating travel, meetings, accommodations, and expense documentation is an asset
· Experience with Salesforce or another CRM platform is an asset
· Experience with Canva, social media platforms, or similar tools is an asset
· Experience with Power Automate or other workflow automation tools is an asset but not required
· Experience with Google Earth/KMZ files is an asset but not required
· Ability to learn new software and processes quickly
· Comfortable interacting professionally with employees, visitors, vendors, clients, and senior leadership
What We Offer
· Consistent part-time schedule, Monday-Friday from 8:00 AM to 12:00 PM
· Downtown Calgary office location
· Competitive hourly wage of $24-$28, depending on experience
· Varied role with exposure to operations, executive administration, Indigenous Relations, business development, proposals, and marketing
· Collaborative work environment with the opportunity to take ownership of the day-to-day organization of the office
If you’re driven, detail-oriented, and want to build your sales career in a respected Canadian construction company, we’d like to meet you.
Pay: $24.00-$28.00 per hour
Work Location: In person
