The Administrative & Operations Assistant is required to anticipate and provide proactive organizational administrative support and assistance to the Chairs of the School of Environmental & Natural Resource Sciences at Frost Campus. In addition will provide customer services to faculty and students in the School, liaising with other service departments as required.
This position supports the Chairs with various academic processes including: curriculum renewal, curriculum verification, staffing processes and start-up issue resolution each semester as well as assisting with on-boarding new faculty and tech hires. Supporting the Chairs with coordination of human resources processes related to Support Staff and Student workers in addition to providing planning and coordination support to assist with managing Tech support functions; and processes appropriate paperwork for financial/purchasing/payroll processes. As well, the Administrative & Operations Assistant plans, coordinates and implements Academic Award ceremonies, and provides note-taking assistance as required for Program Advisory Committees.
Please note this is a temporary replacement position from February 2020 - November 2020.
What We Are Looking For:
2-year diploma Business or related field of study, including advanced computer skills (spreadsheet/database, word-processing, calendaring programs, MS Project) and Five years experience:
Relevant experience working independently in an office services environment, prioritizing, organizing and problem-solving own work, preferably in a post-secondary academic environment
Experience using a variety of Windows-based software including spreadsheets, database at an advanced level, word processing, MS Project & Gantt Charts, and Internet browsing applications and administrative applications including electronic calendaring, purchasing & budget tracking
Experience proactively planning activities several months in advance. Experience working with the Privacy legislation
Experience providing front-line customer service and administrative support in an automated office services environment and working as an effective team member
Experience with HR/Payroll processes
Equity, Diversity & Inclusion
Fleming College is committed to building diverse, equitable, inclusive, and accessible learning and working environments. We welcome those who would contribute to the further diversification of our Staff, our Faculty and our Administration including, but not limited to, women, racialized persons, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity to apply.
We believe in and promote the rights of all persons with disabilities and commit to ensuring accommodations available throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform our Human Resources staff of the nature of any accommodation(s) that you may require to ensure your equal participation. To obtain a copy of this document in another format please e-mail HR@flemingcollege.ca.