Medical Office Assistant – Aesthetic & Regenerative Medicine Clinic
Are you sharp, curious, and the kind of person who takes pride in doing things right? Someone who performs at your best in a thriving clinic, bringing quiet efficiency and the kind of calm, professional presence that puts people at ease?
If so, we'd love to meet you.
We are a female-owned and operated aesthetic and regenerative medicine clinic, and we're growing. We're looking for a Medical Office Assistant who brings professionalism, energy, and a true team-first attitude to everything they do. Experience with Jane App for booking and billing is a strong asset.
Your Role
As the heartbeat of our clinic, you'll be the first impression our patients experience — and the steady hand that keeps daily operations running smoothly.
Patient Experience & Communication
- Serve as the first point of contact for new and existing patients, creating a warm, welcoming atmosphere
- Engage with patients in a friendly and professional manner, ensuring they feel valued at every touchpoint
- Follow up with patients post-inquiry to nurture relationships and ensure satisfaction
- Receive ongoing training on our treatments and services so you can confidently answer patient questions
Daily Operations
- Scheduling and managing appointments
- Answering inquiries (phone, email, and in-person)
- Processing payments and balancing daily cash flow
- Opening and closing duties
- Maintaining an organized, professional workspace
- Tracking inventory and managing product/supply ordering
- Occasional posting and engagement on Instagram and Facebook
What You Bring
We want someone who is genuinely excited to grow with us. The ideal candidate brings:
- A sharp, curious mind — you ask good questions and don't wait to be told what needs doing
- True team-player energy — collaborative, reliable, and positive
- Excellent communication skills — written, verbal, and nonverbal
- Strong organizational skills and attention to detail
- Confidence with technology — the following are essential, not optional:
- Jane App – you should know it well
- Slack – daily communication tool for our team
- Google Suite – Docs, Sheets, Calendar, Drive
- Apple environment – all clinic devices are Mac/iOS
- Familiarity with Instagram and Facebook for occasional content posting
- Prior MOA or medical/clinical office experience is a strong asset
Ready to join us? If you're detail-oriented, tech-savvy, and ready to be a meaningful part of something great — apply today. We look forward to hearing from you.
Pay: $23.00-$25.00 per hour
Application question(s):
- Tell us why you would be a great candidate for this specific role in our clinic.
Work Location: In person
