City of Brampton
Brampton, ON
Job Description

Reporting to the Deputy Clerk, Admin Services & Elections, this position is responsible for organizing, scheduling, and conducting civil marriage ceremonies, including holding pre-ceremony meetings with couples, in accordance with City procedures and legislative requirements. The incumbent will also act as deputy Division Registrar, including issuance of marriage licences and burial permits, and assume back-up responsibilities for other public service and corporate support functions within the Administrative Services and Elections Section, as part of the overall service delivery team. As part of City Clerk’s team, incumbent will also assist with the conduct of municipal elections.

Provides customer & public service and corporate support and act as a first point of contact in person, phone or via email regarding civil marriage ceremonies
Organizes and books civil marriage ceremonies, including securing and ensuring availability of appropriate venue and provides applicable published materials for the prospective couple
Receives, accepts and processes payments for civil marriage ceremonies and bookings
Conducts Full Service and Simple civil marriage ceremonies, including pre-preparation of ceremony script, marriage licence and marriage register
Act as appointed Deputy Division Registrar, issuing prepared marriage and burial permits in accordance with the Marriage Act, Vital Statistics Act and the City of Brampton policies and procedures
Maintains a high level of confidentiality; protects the Marriage Register against loss, theft and to ensure protection of the personal information contained within
Provides assistance during municipal election and by-elections
Performs additional similar and related duties as assigned

Completion of Grade 12, or equivalent
Completion of the Civil Marriage Solemnization Training Module prior to the incumbent conducting civil ceremonies
Appointment as a Deputy Division Registrar with the Office of the Registrar General (Ontario)
Over two years up to and including 4 years of face to face customer service experience interacting with the public
Previous experience managing and conducting marriage/wedding ceremonies is an asset
Exceptional written and verbal communication and interpersonal skills with an emphasis on face to face, in person customer service
Ability to maintain a calm and professional demeanour when dealing with individuals in highly emotional situations
Demonstrated knowledge of the Marriage Act and related Provincial Regulations
Detail oriented, able to work in a fast-paced and ever-changing environment with conflicting timelines and priorities
Ability to work independently or as part of a team
Working knowledge of Microsoft Office Suite, including SharePoint and Internet explorer

As part of the corporation’s Modernizing Job Evaluation project, this position will undergo an evaluation which may result in a change to the rate of compensation. Any changes affecting this position will be communicated as information becomes available.

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**Various tests and/or exams may be administered as part of the selection criteria.

Job status: Permanent

Job Type: Union

Applications must be received by: June 19, 2019

Alternate formats will be provided upon request.

If this opportunity interests you, please apply by submitting an updated resume on-line through Our Brampton Portal “Job Opportunities” and follow the instructions provided within the specified timeframe. For employees applying using the “Internal Application for Job Posting” form, it may be obtained through Human Resources, departmental bulletin boards, or under “Tools & Resources” on Our Brampton Portal. Applications must be received by 11:59 pm on June 19, 2019 at Human Resources Division, 5th floor, 2 Wellington Street West, Brampton, Ontario L6Y 4R2.

We thank all applicants; however, only those who demonstrate they meet the required qualifications through their application/resume will be considered in the recruitment process in accordance with the respective Collective Agreement(s). Various tests and/or exams may be required as part of the selection criteria. Successful candidates will be required, as a condition of employment, to execute a written employment agreement.

The City of Brampton uses email to communicate with applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. Time sensitive correspondence is sent via email (i.e. testing bookings, interview dates) and it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the employment opportunity and your application will be removed from the competition.

The City of Brampton is an equal opportunity employer. We are committed to inclusive, barrier-free recruitment and selection processes and work environments. If you are contacted for an employment opportunity, please advise the Human Resources Division of any accommodations needed to ensure you have access to a fair and equitable process. Any information received relating to accommodation will be addressed confidentially.