Job Posting # 888923
Position: Administrative Assistant III
Site: Toronto Western Hospital
Department: Family Health Team (FHT) Bathurst
Scale/Grade: A0 07
Salary Range: $25.38 to $31.72 per hour
Hours: 37.5 Hours/Week; Monday to Friday
Status: Permanent Full-time
Amazing People. Amazing the World.
At University Health Network, which consists of Toronto General, Toronto Western, Princess Margaret and Toronto Rehab hospitals, nothing is more important to us than our team of dedicated employees. UHN focuses on creating and maintaining a workplace of choice, where our people are recognized and valued. We focus on creating a workplace where people enjoy the challenge of their career, create and engage in best practices and are treated with respect.
The ADMINISTRATIVE ASSISTANT III in the Family Health Team - Bathurst location, exercises considerable judgment and independence to provide complex secretarial and administrative support services, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; coordinating, organizing or planning meetings/events; providing direct and/or functional supervision for assigned personnel; monitoring and analyzing departmental budgets; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats.
To be considered for this role, you must have significant experience in managing time and tasks within an extremely busy professional office environment, and have the ability to focus on the priorities of a rapidly changing day. You have excellent MS Office applications skills, especially Outlook, Word, Excel and PowerPoint; superb organizational and time management skills and the ability to multitask effectively. The successful incumbent will show initiative and work well with a wide range of people throughout the organization. They will also be insightful, mature and tactful, remain calm under pressure and confident in their capability to perform well in the job and make it their own.
Completion of a recognized medical or business post secondary secretarial arts program at the diploma level
Five (5) years related secretarial support experience
Previous on-the-job computer/word-processing, database and spreadsheet software experience; experience in a Microsoft Office environment
Previous supervisory experience preferred
Experience working in a health care environment an asset
Excellent organizational and time management skills
Excellent interpersonal and customer service skills
Excellent verbal and written communications skills
Comprehensive knowledge of health care, organizational/office practices, procedures and standards
Ability to produce high quality work in accordance with Hospital standards
Ability to maintain confidentiality
Ability to work well under pressure and use good judgment in assessing difficult situations
Knowledge of medical terminology an asset
Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code
Posted Date: November 25, 2021 Closing Date: December 2, 2021
Only hospital employees, who have successfully completed their probationary period, have maintained satisfactory attendance in accordance with UHN's attendance management program and possess all the required experience and qualifications will be given first consideration.
University Health Network thanks all applicants, however, only those selected for an interview will be contacted. University Health Network has a diverse workforce and is an equal opportunity employer.
UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide for the open position. Applicants need to make their requirements known when contacted.