Date Posted: 09/13/2021
Req ID: 14383
Faculty/Division: Faculty of Arts & Science
Department: Data Sciences Institute
Campus: St. George (Downtown Toronto)
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
The Data Sciences Institute (DSI) is a highly specialized research initiative at the University of Toronto that draws on world-class research expertise across multiple academic divisions, affiliated hospitals, regional, national, and international academic partners, and commercial organizations. The mission of the DSI is to provide the leadership and capacity to catalyze the transformative nature of data sciences across disciplines, in fair and ethical ways, leveraging and strengthening U of T’s pre-eminence in data sciences to solve society’s complex and pressing problems. The initiative will draw upon these strengths to support social change by linking data resources to investigate the impact of data -driven approaches on inequity, as well as combat misinformation and foster trust in data-informed research by driving reproducible and reliable research. It will promote the flow of methodological advancements such as data management, computing, data integration, novel statistical methodology, visualization methods and will facilitate the training of new generations of interdisciplinary trainees. DSI will unify and galvanize the core strengths of Toronto’s data science community building capacity for data and computational-based projects and training by being the focal point for the coordination of data science activities and partnerships to further elevate UofT’s global stature.
Reporting to the Director, DSI Operations & Strategy, the Events and Administrative Coordinator will play a key role in conceiving, organizing and executing strategic events furthering the mission of the DSI. The incumbent also provides administrative support to the wider DSI staff team, including scheduling meetings, writing routine correspondence and managing documents.
Your responsibilities will include:
Building and strengthening relationships with stakeholders and partners of strategic importance
Conceptualizing, organizing and executing event activities
Determining logistical details and activities for events and/or programming
Overseeing the implementation of event plans and activities
Collecting feedback on programs or events
Analyzing administrative processes and procedures and recommending changes for improvement
Coordinating tasks for projects and other strategic initiatives with stakeholders
Bachelor's Degree or acceptable combination of equivalent experience.
Minimum three (3) years of recent and related experience implementing events and supporting the administrative needs of a busy office, preferably in a university environment
Demonstrated success in professionally executed events involving multiple stakeholders.
Demonstrated experience in coordinating and planning both small to major events.
Experience with resolving problems to ensure that administrative processes function efficiently.
Demonstrated experience coordinating office procedures and functions.
Experience preparing reports, writing and editing documents, compiling statistics and developing administrative protocols
Experience overseeing the daily administration of the officers, including coordinating and scheduling appointments, meetings, and calendars and taking minutes.
Advanced Microsoft Office skills.
Experience using project management tools.
Excellent verbal and written communication skills.
Strong organizational skills and attention to detail.
Excellent interpersonal and customer service skills.
Ability to prioritize own workflow and meet strict deadlines.
Ability to work with a wide range of people from a variety of professional backgrounds.
To be successful in this role you will be:
Closing Date: 09/24/2021, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Pay Scale Group & Hiring Zone:
USW Pay Band 10 - $62,464 with an annual step progression to a maximum of $79,879. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Alison MacKenzie