About Labworks International Inc.:
Labworks International Inc. is a leading provider of turnkey solutions for environmental chambers, specializing in precision-controlled environments for the life sciences industry. Our expertise spans healthcare, post-secondary education, pharmaceuticals, government research facilities, and the private sector. As a full life cycle partner, we are committed to delivering innovative and reliable solutions across North America.
Explore our projects at https://www.labworksinternational.com/
Project Coordinator
Position: Full Time Permanent
The Project Administrator assists & supports the Project Management team in performing administrative functions such as assisting in transmitting of documents to/from Client/Subs/Suppliers/etc, general Document Controls, monthly billings, assisting in subcontractor & supplier billings/invoices, assisting in job-site employee on-boarding & off-boarding, and other tasks as assigned by the Project Manager.
ESSENTIAL DUTIES & RESPONSIBILITIES:
· Processes and tracks Submittals to owner, contact subs for items to be submitted
· Processes and tracks formal correspondence with Clients and Subcontractors
· Create and Process Subcontracts
· Assist Contract Administrators and Project Engineers with job-site compliance tracking
· Create Purchase Orders
· Process and Code all invoices for payment
· Create Subcontractor Monthly pay applications using EVM tools.
· Update Gate-three software or other electronic file hosting services
· Request for information, follow up with owner response to sub requesting information
· Cost out all Extra Work Orders, and work with owner for agreed payments
· Review Pay Estimate for accuracy
· Complete new hire paperwork, orientation and drug test with craft
· Track training hours monthly and report to the owner for payment
· Track all materials purchases and services for the project
· Order supplies for job office and project
· Order materials
· Assists Safety Department with inventory maintenance of PPE on site
· Create job site binders
· Daily quantity review & approval
ESSENTIAL JOB QUALIFICATIONS
REQUIRED SKILLS: Proficiency in MS Office Suite including Word, Excel, Publisher and PowerPoint.
PREFERRED SKILLS: Experience and proficiency in Gate Three, Procore or similar construction management platforms.
EDUCATION AND EXPERIENCE: This position requires two or more years of experience performing work in the role of Project Administrator or similar position. A college/university degree in a related field of study is required for candidates with proven past work experience.
Job Types: Full-time, Permanent
Benefits:
- Dental care
- Extended health care
- Paid time off
Education:
- Bachelor's Degree (required)
Experience:
- service industry: 7 years (required)
Language:
Work Location: In person