About The Land Administration Company
The Land Administration Company (LAC) is a Canadian-owned and operated organization delivering innovative, world-class land administration solutions to governments and jurisdictions across the globe. With a proven track record of success and a team deeply experienced in land management projects, we are committed to driving positive, long-lasting social, economic, and environmental outcomes.
At LAC, we believe in harnessing the power of cutting-edge technology, offering new employees the chance to develop in-demand skills that are shaping the future of land administration. Joining our team means becoming part of a purpose-driven organization where your work can make a real difference—from promoting minority rights and reducing poverty to tackling environmental challenges.
Why Work With Us?
- Innovation at the Core: We utilize leading-edge technologies, allowing you to develop highly sought-after skills in a dynamic, forward-thinking environment.
- Global Impact: You’ll have the opportunity to contribute to meaningful projects that help countries and citizens secure land rights and drive positive societal change.
- Mission-Driven Work: Be part of a team focused on empowering nations and communities to achieve long-term social, economic, and environmental sustainability.
- Collaborative Culture: Work alongside best-in-class partners and professionals who are passionate about making an impact and bringing innovative solutions to life.
If you’re passionate about technology, social change, and working on impactful global projects, we want to hear from you.
About the Role
As LAC grows, our executive team needs a highly capable, discreet, and proactive Executive Coordinator to keep them organized, focused, and effective. This role exists to make our leadership operate at their best by managing their time, information flow, and administrative load so they can stay focused on the highest-value work.
You will serve as the primary point of operational and administrative support for the COO and operations leadership (a shared services hub) owning calendars, communications, and coordination across a globally distributed team. This is not a passive, order-taking role; you will anticipate needs, manage competing priorities, push back when necessary, and bring structure and calm to a fast-moving environment. While you’ll assist folks from across our org, your primary anchor will be the operations team.
This role suits someone who takes pride in being the person leaders rely on most, who finds deep satisfaction in making others effective, and who understands that excellent executive support is itself a form of leadership.
Please note that we are unable to sponsor work visas of any kind.
We use AI tools for scheduling and summarization in our hiring process. We do not use AI tools to make decisions about who moves forward or to assess the strength of candidates. Every application is reviewed and all hiring decisions are made by LAC team members. This is an active, open role that we are currently hiring for at LAC.
Compensation & Benefits
- $70,000–$90,000 CAD annual salary
- Full-time, permanent role
- Five weeks of paid PTO annually
- Medical & dental benefits
- Support for professional development
Key Responsibilities
Executive Calendar & Schedule Management
- Own and manage the executive and leadership team’s calendar with full authority to schedule, reschedule, protect focus time, and resolve conflicts.
- Coordinate across time zones (Pacific, India, Europe) to schedule meetings with internal teams, clients, partners, and board members.
- Proactively manage daily and weekly schedules to ensure preparation time, travel buffers, and prioritization of high-value commitments.
- Prepare briefing notes and relevant background materials before key meetings.
- Track action items and follow-ups from meetings and ensure timely completion.
Administrative & Operational Support
- Manage and triage executive email and communications, drafting responses and flagging items requiring immediate attention.
- Coordinate travel logistics, including flights, accommodations, itineraries, and expense reporting.
- Prepare and edit internal and external communications, presentations, and documents on behalf of the executive team.
- Handle sensitive and confidential information with discretion and professionalism at all times.
- Maintain organized systems for document management, contacts, and follow-through tracking.
- Provide administrative support for board meetings, partner engagements, and client interactions, including logistics, coordination, and preparation of materials.
Cross-Functional Coordination
- Act as a coordination hub between the executive and internal teams, ensuring that decisions, priorities, and action items are communicated clearly and followed through.
- Manage logistics and agendas for leadership meetings, ensuring they run efficiently and produce clear decisions and next steps.
- Track open items, commitments, and deadlines across the executive team and surface anything at risk of falling through the cracks.
- Serve as a trusted point of contact for internal stakeholders seeking access to or input from the executive team.
Operational Efficiency
- Identify and implement improvements to executive workflows, tools, and routines that save time and reduce friction.
- Build and maintain lightweight systems for tracking decisions, action items, and priorities across the leadership team.
- Assist with special projects that require executive oversight, taking on scoping and coordination tasks to reduce the load on senior leaders.
Qualifications & Experience
- 5+ years of experience in a senior Executive Assistant, Executive Coordinator, or similar role supporting C-suite or senior executive leaders.
- Demonstrated ability to manage complex, multi-time zone executive calendars and competing scheduling demands with confidence and good judgment.
- Strong written and verbal communication skills; able to draft professional communications on behalf of senior leaders.
- High proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and document management tools.
- Experience working with AI tools like Claude as part of your daily work.
- Experience supporting executives in remote-first or globally distributed organizations is strongly preferred.
- Proven discretion in handling confidential information and sensitive organizational matters.
- Excellent organizational and follow-through skills; nothing falls through the cracks on your watch.
- Ability to pass a background check and security clearance, if required.
Ideal Candidate Profile
You are the kind of person who gets energy from making others effective. You think several steps ahead, catch things before they become problems, and bring calm and structure to a fast-moving environment.
- Proactive rather than reactive: you anticipate needs and act on them without being asked.
- Highly organized and detail-oriented; your systems are reliable and your follow-through is near-perfect.
- Confident managing up. You can push back on a senior leader’s calendar request or a last-minute ask when it’s the right call.
- Discreet and trustworthy; people share sensitive information with you because they know it stays with you.
- Comfortable with ambiguity and shifting priorities in a growing, distributed organization.
- A strong written communicator who can draft on behalf of others and match their voice.
- Genuinely invested in the mission and in the success of the people you support.
Diversity, Equity & Inclusion
We are an equal-opportunity employer and are dedicated to fostering an inclusive and diverse environment for employees from all walks of life. Employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, or disability. We hire based on talent, and we’re excited to hear what you will bring to our team!
How to Apply
To apply, please submit a resume and cover letter to The Land Administration Company. We thank all applicants for their interest; however, only those candidates selected for interviews will be contacted.
If you don’t meet all our requirements exactly or have taken a non-traditional professional path, we still want to hear from you! Use your cover letter to tell us about your unique experience—we strive to build a diverse team and recognize that skills are transferable.
Please note that we are unable to support work visas of any kind.
Pay: $70,000.00-$90,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Vision care
Work Location: Remote
