Executive Assistant
woodwardandcompany.com
Woodward & Co. Lawyers LLP is a national law firm with offices in Victoria, and Tsartlip, British Columbia, as well as Toronto, Ontario. We aim to be the leading law firm that provides excellent legal services to Indigenous communities, governments, and businesses, advancing transformative change in an era of reconciliation and decolonization.
Role Overview
The Executive Assistant will provide support to our Senior Associate Lawyer as well as the legal team located in our Toronto office. Our Executive Assistant is the main point of contact for communications and will be responsible for actioning administrative tasks (e.g., email, phone, meetings, calendar events and scheduled meetings etc.). The Executive Assistant will perform any other administrative tasks that help the firm's leadership stay organized, efficient, and transparent.
The Executive Assistant will:
- Review, prioritize and action communications, including responding to correspondence and inquiries. Draft internal and external communications.
- Coordinate scheduling for the legal team, and Woodward connections in Victoria, BC.
- Organize meetings, including gathering documents, drafting agendas, taking minutes, maintaining records, and coordinating schedules and logistics for meetings.
- Answer and respond to phone calls, communicate messages, documents, and information.
- Coordinate travel arrangements and itineraries for the legal team in Toronto.
- Maintain action items including prioritizing tasks and keeping calendars current.
- Draft various records and documents (e.g., meeting materials and presentations).
- Provide back-up support to the Legal Assistant located in Toronto and/or Victoria, pertaining to Ontario files.
Core Competencies
The ideal candidate is:
- Exceptionally organized multi-tasker with time-management skills.
- A detail-oriented, proactive communicator with prior experience in the legal services industry, law firm, or professional administration team.
- Technologically-savvy.
- Someone who exhibits sound judgment to prioritize and make decisions.
- Energetic and eager to tackle new projects and ideas.
- Comfortable interacting with senior-level lawyers and partners.
- A team player who cultivates positive and productive working relationships.
- Resourceful, can-do positive outlook.
- Thrives in a fast-paced environment under the pressure of deadlines.
- Highly trustworthy.
Qualifications
This ideal candidate for this position meets the following requirements:
- A bachelor's degree in public administration or a related discipline is preferred.
- Experienced (minimum 5 years) administrative professional supporting multiple senior-level lawyers and executives.
- Training in legal services industry, project management, event co-ordination, financial accounting, public relations, or human resources is considered an asset.
- Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, Excel, M365).
- Exceptional writing, editing, and proofreading skills.
- Excellent communication skills (written and verbal).
- Experience working with Indigenous nations, communities, businesses, or organizations would be considered an asset.
Why Woodward?
Woodward offers meaningful work, meaningful relationships, and a great workplace culture. We offer an anticipated salary range of $65,000 - $70,000 per year (to be negotiated with consideration for education and experience) with a generous range of benefits, including health, dental, RSP contributions, three weeks of vacation, wellness, relocation, and professional development allowances. Woodward offers flexibility with a hybrid work model. This position is based in our Toronto office location.
How to Apply
If you would like to progress your career with a team that is collaborative and passionate about providing excellent legal services to Indigenous communities, governments, and businesses, please email a cover letter and resume to:[email protected]
Woodward is committed to upholding the values of equity, diversity, inclusion and human rights in our legal services and work environments. We know that our diversity strengthens Woodward values for collaboration, excellence, respect, accountability, trust, and ethics, and that we all share responsibility for creating an equitable, diverse, inclusive, and collaborative workplace.
Applicants with Indigenous ancestry are strongly encouraged to apply.
Only short-listed candidates will be contacted.
Thank you for your interest in Woodward & Co. Lawyers LLP.
We can’t wait to meet you!
Job Types: Full-time, Permanent
Pay: $65,000.00-$70,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care
- Wellness program
Flexible language requirement:
Schedule:
Education:
Work Location: Hybrid remote in Toronto, ON M5H 3M7
