The University of Ottawa—A crossroads of cultures and ideas
The University of Ottawa is home to a dynamic community of over 50,000 students, faculty and staff, who live, work and study in both French and English. Our campus is a crossroad of cultures and ideas, where bold minds come together to inspire game-changing ideas. We believe in the power of representation, and that increasing the diversity of our faculty and staff supports this objective. Our goal is to provide students with the best possible learning experience, in an environment that reflects the diversity of its people, their ideas, and their identities.
We are one of Canada’s top 10 research universities—our professors and researchers explore new approaches to today’s challenges. One of a handful of Canadian universities ranked among the top 200 in the world, we attract exceptional thinkers and welcome diverse perspectives from across the globe. Our employees come together around the shared purpose of constant improvement, personal development, service excellence, teamwork and a passion for learning with a desire to make uOttawa and the world a better place. Everyone's contributions are valued, we all play a part in making uOttawa a world-class institution. Most importantly, we make it possible for you to achieve your full potential. Because at uOttawa, you belong!
About the Faculty of Social Sciences
The FSS comprises nine departments, schools and institutes, which offer undergraduate, masters and doctoral programs in both English and French. With its 10,000 students, 260 full-time professors, and wide array of programs and research centres, the Faculty of Social Sciences plays a key role at the heart of the University of Ottawa. Its graduate students are supervised by excellent researchers and undertake cutting-edge research in the Faculty's masters and Ph.D. programs. Along with its complement of about 100 administrative employees, the faculty is proud to provide a collaborative working environment that inspires new ideas, encourages creative ingenuity, and promotes excellence. This role is situated within the Institute of the Environment (part of the Faculty of Social Sciences). The Institute is a national research network and policy think tank that delivers world-class research and work with public and private partners – all to advance practical policies and market solutions for a stronger, cleaner economy.
The incumbent will plan, manage and promote events that engage internal and external stakeholders, raise awareness in the community, foster ties between strategic partners and the Institute of the Environment (Smart Prosperity Institute), and support recruitment, fundraising and research activities.
In this role, your responsibilities will include:
Plans events: Plans and designs various on- and off-campus events that engage stakeholders, raise awareness in the community, build ties between strategic partners and the academic community, and support recruitment, fundraising and research activities. To this end, discusses with clients and partners, identifies requirements and deadlines, sets budgets, plans and coordinates all the steps required to conduct events.
Manages events: Organizes and manages all the logistics surrounding events, such as reservations, rentals, registration and invitations, catering services, equipment installation and set up of spaces. Supervises the running of these events and remains available to resolve any problems that might arise. Welcomes guests and acts as a representative of the Institute and host for each event.
Supervises others: Hires and trains individuals, such as volunteers and caterers, and coordinates and supervises their work to ensure that they carry out their duties as directed and to the required standard.
Manages budgets: Manages budgets related to the organization and running of events, while staying within budget limits and complying with related policies, regulations and procedures.
Advertising: Participates in planning and designing the marketing plans required to conduct events and maximize stakeholder awareness and participation.
Quality assurance: Develops performance indicators and monitors performance by conducting consultations and surveys to maximize event effectiveness. Analyzes results and makes improvements to optimize event protocols. Writes reports, summaries, and post-event evaluations to ensure that each event has met its objectives.
Communication and liaison: Establishes and maintains effective working relationships with suppliers and with internal and external partners to ensure that the events for which the incumbent is responsible run smoothly.
What you will bring:
College diploma in marketing, event management, fundraising, or communications, or an equivalent combination of education, training and experience
A minimum of five years of experience in a similar role.
Proven ability to formulate creative ideas and to analyze, evaluate and negotiate details to create a successful event
Strong interpersonal and communication skills
Excellent problem-solving skills
Ability to work well under pressure and meet strict deadlines
Project management experience
Experience in supervising teams and volunteers
Knowledge of budget management policies and practices
Knowledge of computer systems and software such as web applications and graphic design software, social media platforms, spreadsheets, databases, and presentation software.
Experience working in research, non-for-profit, or environmental policy, considered an asset
Bilingualism (French and English), considered an asset.
Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:
Planning: Organize in time a series of actions or events in order to realise an objective or a project. Plan and organize own work and priorities in regular daily activities.
Initiative: Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
Client Service Orientation: Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
Teamwork and Cooperation: Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.