Administrative Assistant
Lassing Dibben Consulting Engineers Ltd.
Trenton, ON
You’re an experienced, organized, and process-driven administrative professional.

You love what you do because your support enables offices, projects, and teams to run smoothly and achieve success.

Now, you’re looking for an opportunity to make a big impact, while working as part of a small, but mighty, team. You want a challenging, varied role, where you can get your hands on a bit of everything and learn by doing.

We’re Lassing Dibben Consulting Engineers Ltd. (http://lassingdibben.com/) , an award-winning firm of diverse engineers, technicians and technologists specializing in bulk material handling. We design custom solutions for manufacturers, contractors, government agencies, mining companies and developers.

Now, we’re looking for a new Administrative Assistant to join our team. We’re looking for you.

Administrative Assistant

Your primary goal in this role is to coordinate the flow of project documentation in and out of the company. We have several projects on the go at any given time, involving multiple internal and external parties. You’ll handle purchase orders, specification documents, and drawings, and take care to double check all the details to ensure accuracy. You’ll save colleagues and clients from the little mistakes that cause big headaches.

You’ll also oversee a wide variety of administrative tasks from scheduling meetings, to supporting payroll, answering phones, ordering lunches and so much more. You’re perfect for this role because you’re able to run with tasks independently, while proactively seeking out new ways for us to improve our administrative processes.

You’ll have a wide view of our office’s operations, so we’ll count on you to help us streamline the ways we work. With your unparalleled attention to detail and follow-through, you’ll stay on top business needs and help us optimize our operations.

The Right Fit

Your administrative experience is important to us, so that you can hit the ground running. More importantly, we want to make sure this is the right fit for you, and us.

We want this to be an opportunity where you can use your strengths in a meaningful way. We’re committed to learning and growth, and see each project you support as an opportunity to develop your project coordination skills.

You’re also:
  • Detail-oriented – you understand that the small stuff has a large impact.
  • A problem solver –you’ve always got a contingency plan, and know how to address unexpected problems.
  • Organized – you’re great at balancing multiple and competing priorities
  • A strong communicator – you’re great with people. You communicate your suggestions effectively while listening to others.
If this sounds like you, then we can’t wait to meet you!

The Details

This is a full-time, permanent role working in our Batawa office, just outside Trenton and close to the beautiful Trent River. Our office hours are 8am to 5pm Monday to Friday. Salary will be $40,000-$50,000 commensurate with experience. We also offer health and disability benefits, vacation, group RRSP plan and a profit-sharing program that grows with your level of responsibility.

Qualifications

  • Experience working in an administrative role or in project coordination
  • Experience communicating with clients and/or providing customer service either over the phone or in person
  • Strong computer skills including Microsoft Office (for email, spreadsheets etc), and Microsoft Project (for project coordination/administration)
  • Valid driver’s licence and access to a vehicle
  • Post-secondary education completed
  • Experience supporting Payroll is considered an asset
How to Apply

Our online application will give you the option to apply to this role as a complete person – not just a resume. The application will assess your qualifications, personality traits and workplace preferences, and should take 10 to 15 minutes to complete. After submitting, you'll receive an email inviting you to log in and view your assessment results.

In an effort to implement our corporate Accessible Employment Standard Policy, Lassing Dibben welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Accommodation for job applicants, when selected for an interview, will be provided. If you require an accommodation, we ask that you please discuss your needs with us so we can make necessary adjustments to support them.

Additionally, if you need support during the application process, please contact us with the “Help” button in the application.

We will review applications as they are received and look forward to hearing from you.