The Property Manager (PM) is responsible for the overall direction and coordination of staff activities as well as hiring and training staff, planning, assigning and directing work, appraising performance, addressing complaints and resolving problems. They will be asked to perform duties and responsibilities in the areas of corporate governance, member / tenant services, financial management, maintenance and preventative maintenance management, office and staff administration and community development.
Essential Functions and Basic Duties
Finance
- Work with the Board of Directors in preparing the annual Operating and Capital budgets.
- Review the monthly financial statement and board package in detail with Board Members.
- Ensuring that all payables are dealt with in a timely manner.
- Ensure that all Managed sites’ annual operating and capital budgets are completed in a timely manner
- Review and ensure that deficit reduction plans are on track
- Monitor all monthly financial reports.
Human Resources
- Direct, supervise and maintain strong communication with all staff members.
- Ensure your staff are in compliance of all established company policies and procedures.
- Conduct performance reviews on all staff in a timely manner and provide feedback to the Human Resources Department as required.
- Conduct interviews for vacant positions.
- Assist in the development of and direct compliance with company policy and procedures
- Address any staff or client concerns in a timely manner.
- Assist in the training of new managers.
- Ensure that WHIMIS regulations and Health and Safety standards are up-to-date and adhered to by all site staff
Administrative
- Adheres to established “Managers Schedule” making recommendations for changes as necessary to the Senior Property Manager.
- Ensure weekly visits are conducted to all managed sites in portfolio.
- Prepare all required reports, minutes, agendas and other Board / Member documents in a timely manner.
- Coordinate move in and out activities within the allotted time frame.
- Ensure that all Rent-Geared-to-Income (RGI) applications are processed
- Review and the planned preventative maintenance plan
- Ensure that annual unit inspections are planned for, executed and followed up as required.
- Plan and set Board and Member meeting dates as required.
- Ensure that Board packages are compiled and distributed in accordance with company policy.
- Attend Board and Member meetings as required.
- Review weekly building inspection reports and ensure follow-ups are conducted.
- Review all arrears and vacancy reports with staff.
- Inspect all buildings including organization and cleanliness of all work areas.
Maintenance and Preventative Maintenance Management
- Ensure that the preventative maintenance plan adhered to and up to date at all times.
- Carry out regular property inspections and take corrective action as required.
- Manage on-site cleaners and maintenance staff.
- Plan and schedule maintenance work with contractors.
Qualifications
Education:
