Administrative Assistant - La Ronge

Legal Aid Saskatchewan La Ronge, SK

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Job details

Permanent | Full-time

Benefits

Extended health care
Relocation assistance
Dental care
Paid vacation
Paid sick leave

Skills

Microsoft Word
Microsoft Excel
Microsoft Outlook
Post-secondary education
Filing
Microsoft Office
Databases
High school diploma or GED
Change management

Full job description

We are looking for a Permanent Full Time Administrative Assistant to join our team in La Ronge office. It is a great opportunity for individual who wants to be part of a collegial team that promotes a collaborative and respectful working environment.

Why work for us?

Our Administrative Assistants earn from $47,819 and based on combination of education and experience up to $63,183 annually. In addition to your competitive salary, our generous and comprehensive benefit package includes employer’s paid extended health & dental family coverage; paid sick time; three weeks of paid vacation at the start, plus scheduled or earned days off (12 SDOs or 26 EDOs per year for support staff and 12 SDOs per year for lawyers); 14 Statutory holidays; pension match 6.35%; relocation assistance if applicable and more.

Our staff at our Northern office besides above listed time off entitlements, in addition to only applicable to the Northern office earns additional week of vacation and $200 monthly northern allowance.

Key Responsibilities

Reporting to the Legal Director, some of the key responsibilities of the Administrative Assistant are:

Type and review letters, documents and other materials from instructions or precedents

Answer the phone, respond to inquiries and relay messages
Maintain strict client confidentiality and adhere to government privacy legislation
Provide information to the public and to clients
Set appointments for professional staff, assess and refer unusual situations to supervisor
Maintain client files, filing systems and electronic client database
Perform data entry and maintain statistical records
Provide other clerical functions, including receiving and sending mail

Position Requirements

High school diploma with one-year of relevant post-secondary education or an equivalent combination of education and experience

Able to use a database, operate computers and is skilled in using Microsoft Office (Outlook, Word and Excel)
Strong interpersonal skills and demonstrated client service focus
General knowledge of the practice of law is considered an asset
Successful candidate will be required to provide an acceptable criminal record check.
Please note that an assessment will be conducted as part of the selection process to determine if the candidate has the required skills and abilities for the position applied.

Core Competencies

Leadership: willingness and ability to accept responsibility. Ability to communicate effectively and respectfully with co-workers. Shows empathy and care for others. Treats people fairly, and is committed, skilled and responsible.

Judgment: ability to arrive at sound conclusions after evaluating information or ideas by applying knowledge, past experience, logic and insight, including in cases where discretion is required because the situation is ambiguous or information is limited. Acts with integrity and respect, works independently, and is committed, skilled and responsible.

Dependability and Reliability: dependability to handle duties and assignments and whether committed, skilled and responsible. Consider punctuality and use of working time.
Quality of work: correctness and degree of excellence of work performed based on the job description and expectations of the position.
Initiative: extent of independent thinking and action and willingness to do more than is expected.
Cooperation and attitude with clients: manner of handling client interactions. Strives to serve clients, shows empathy, and treats clients fairly and with respect.
Adaptability and change management: understanding and willingness to adapt to organizational changes. Willingness and ability to learn new technology, new processes, responsibilities.

Applications are reviewed on a rolling basis and will be accepted and evaluated until the position is filled. We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

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