Canada: Administrative Assistant, Edmonton AB
Category: Canadian Positions
Department: Canadian Operations
Locations: Edmonton, Alberta
Posted: Jun 11, 2020
Closes: Open Until Filled
Ref. No.: 150517
About City University of Seattle:
City University of Seattle (CityU) is a distinguished and comprehensive private nonprofit university and an affiliate of the National University System. CityU is regionally accredited by the Northwest Commission on Colleges and Universities (NWCCU). We are dedicated to providing accessible, achievable higher education to adult learners. As a pioneer in digital learning, we have been delivering online education for over 40 years. CityU is ranked by the U.S. News & World Report among the top for online bachelor's degree programs, and among the top online programs for veterans in the U.S. CityU prides itself on having a completion rate of twice the national average according to data from the Chronicle of Higher Education.
CityU has over 20 locations in the Northwest and worldwide. Many of our degree, certificate and endorsement programs are offered online, in-person, mixed-mode and in performance-based formats. Aside from its flagship campus and headquarters in Seattle, CityU offers programs in Canada, China, the Czech Republic, Mexico, Slovakia, Switzerland, and Vietnam.
City University of Seattle in Canada is looking for an Administrative Assistant to help support our Edmonton, Alberta campus.
Provides general administrative support and customer service and coordinates office operations for the program or department under general supervision. Apply knowledge of supervisor's work commitments, including status of projects and nature of contacts in responding to inquiries, setting priorities, arranging meetings, etc.
Essential Duties and Responsibilities:
Provide administrative support duties to maintain office operation, including but not limited to the following:
Track departmental expenditures; create and process financial documents;
Screen and direct calls; greet visitors; and respond to frequent inquiries regarding programs by telephone or correspondence;
Schedule meetings, interviews, or special events;
Prepare event arrangements, announcements, agendas, reports, minutes, department calendars, etc;
Prioritize and distribute electronic and standard mail, independently handling routine inquiries;
Order supplies, equipment, and arrange for maintenance services;
Coordinate office operations for assigned program or department. Establish procedures, priorities and deadlines. Create and maintain documentation regarding job and office activities. Make recommendations for streamlining or process improvement.
Ensure that operational documents are in order. Work with student or faculty involved and follow up to ensure that records are completed and all information is tracked and recorded.
Create, modify, and/or maintain and archive physical files and electronic records using spreadsheet or database software such as PeopleSoft, BlackBoard, Point, and Curriculum Development System. Ensure that records are up-to-date, accurate and accessible. May include records maintained in accordance with state, federal, provincial, or accreditation requirements. Assist users experiencing system problems.
Prepare and proofread a variety of documents such as correspondence, spreadsheet or database reports, meeting notices and agendas, manuscripts, schedules, student evaluations, etc.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High school diploma or equivalent required. Bachelor's degree preferred.
Minimum of 3 years of administrative experiences.
Excellent customer service skills.
Advanced Microsoft Word, Excel, and PowerPoint skills.
Complex calendar management experience is a MUST.
Exceptional organization, prioritization and multi-tasking skills.
Flexible and positive personality with a willingness to take on a variety of tasks.
Task-oriented and efficient at meeting deadlines.
Strong problem solving skills.
Proven ability to work independently.
Competent in virtual meeting environments.
General understanding and/or interest in Education field is an asset.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, talk, hear and perform repetitive motions of the hand and/or wrists.
The employee is occasionally required to stand, walk, grasp or handle, feel and reach.
The employee must frequently lift and/or carry up to 10 pounds, and occasionally lift, carry, push or pull up to 20 pounds.
Vision requirements include close vision.
The working conditions described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is generally performed indoors in a typical office setting.
Must be able to work remotely if needed.
Work days are Tuesday to Saturday
We offer a comprehensive benefit packages including supplemental health insurance, dental insurance, vision insurance, paid holidays, paid time off, retirement savings account and employer match, tuition benefits, commuting/travel assistance, and other workplace perks.
CityU of Seattle only accepts application materials through this online application process. Please submit a complete application to be considered for this position; a complete application includes:
Electronic Application Form
Note: A resume does not substitute for a complete application.
Once you have created a profile, please remember to record your password. If you use the 'Help Desk' feature, responses will be sent to your Interview Exchange account. Email updates on the status of the position will be sent to your Interview Exchange account. Candidates with qualifications and experience most aligned with current needs will be contacted by a hiring manager. Once the position is filled, you will see a status update in your account profile.
If you encounter technical problems while applying for a position, please use the 'Help Desk' feature in your Interview Exchange account to submit the issue to technical support. For non-technical issues or questions, please email email@example.com.
City University of Seattle is allowed to employ only individuals who are eligible to work in the United States or Canada. We are continuously working to build a diverse faculty and staff and strongly encourage inquiries from all qualified individuals interested in becoming part of the CityU team, including those with international or cross-cultural experience. Equal opportunity employer.