Are you a strong secretary who likes to provide administrative and clerical support to clinicial team? Help the Systemic Therapy program and Regional Systemic Therapy Process Leader provide the best service they can, in Healthcare.
What you’ll do
Screens and prioritizes patient requirements for members of the medical team staff by determining urgency of incoming calls regarding patient treatment and taking appropriate action.
Coordinates and books appointments and tests for patients as requested by the medical team by accessing the patient information system to enter and retrieve data.
Relays patient information to and from doctors' offices and outside hospitals by contacting other departments or outside sources to obtain medical reports for patient visits.
Types correspondence, reports and other documents from dictation or hand-written notes using a variety of software such as word processing, spreadsheet and database on a personal computer; drafts routine correspondence for signature.
Schedules meetings and appointments, books facilities, and arranges audio-visual equipment. Records, types, and distributes minutes of meetings. Takes follow-up action when indicated in the minutes.
Gathers data for use in documents by requesting and collating information for items such as grant applications, curriculum vitae, other departmental reports, abstracts and manuscripts. Obtains, photocopies, and circulates schedules, lists, reports and other documents as required.
Opens, sorts and forwards incoming mail.
Makes travel arrangements for departmental staff and visitors as required.
Prepares requisitions for office and other supplies for approval by Process Leader. Receives and monitors incoming stock against requisitions using computerized database and contacts other departments as necessary to resolve related problems.
Performs record-keeping functions such as entry, retrieval and distribution of data from department scheduling systems for items such as clinic duty roster and monthly leave schedule.
Maintains secretarial procedure manuals by typing and inserting new or revised procedures.
Assists in maintaining the departmental time books by relaying information to appropriate personnel as obtained from Physician’s absence forms to ensure leaves are recorded in accordance with Agency guidelines and authorized by the Provincial Practice Leader, Medical Oncology or Process Leader.
Maintains departmental filing systems by organizing and filing materials.
Receives visitors to the work area as required.
Performs other related duties as assigned.
What you bring
Education, Training and Experience
Grade 12, graduation from a recognized secretarial program including a recognized course in medical transcription and three years’ recent, related experience or an equivalent combination of education, training and experience.
Skills and Abilities
Ability to keyboard at 60 w.p.m.
Ability to communicate effectively both verbally and in writing.
Ability to deal with others effectively.
Physical ability to carry out the duties of the position.
Ability to organize work.
Ability to operate related equipment.
What’s in it for you
Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.
Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
Access to more than 2,000 in-house training programs.
Job type – Casual
Wage – $25.61/ hour + 12.6% in lieu of stat. and vac.
Location – Vancouver
Hours of work – 8AM to 4PM
Reference number – TOD11032019
What we do
Provincial Health Services Authority (PHSA) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services
PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.
This position is part of PHSA Talent on Demand – an in-house recruitment service providing talent to PHSA and other healthcare authorities. We manage a robust talent pool of service-minded professionals who are available to start work immediately. Talent on Demand creates a gateway for those who wish to achieve their career goals. Successful candidates will gain significant healthcare experience and can transition into long-term, permanent roles within PHSA. For more information: email@example.com