This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.
Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at Enterprise Square.
This role plays a critical role as the operational subject matter expert for the University’s Time and Labour system, providing advanced functional guidance, system troubleshooting, and transactional oversight, while maintaining the integrity of time, attendance, leave, and absence data. The Time and Labour Administrator offers a an excellent opportunity for someone who is interested in growing their career in payroll, HR operations, systems administration, workforce data, or employee services.
Shared Services is a close-knit community of smart, approachable people who collaborate, exchange knowledge and identify solutions. Our team of experts problem-solves by collaborating with Centres of Expertise (centres providing strategic expertise and specialized services in specific functional areas), faculty and staff in order to see the whole end-to-end process and find a solution that works for the entire community. We provide advice, guidance and leadership in process, quality and accuracy.
Shared Services is a highly educated, integrated team that provides service excellence in delivering and innovating the diverse catalogue of services we are responsible for. Ultimately, we create a human, positive experience when it comes to problem-solving.
The staff who are joining Shared Services can expect to feel empowered in the service they provide and look to grow their careers with critical thinking, relationship building and ongoing learning opportunities.
- Reviews, validates, and processes employee time and labour transactions from electronic and paper-based sources.
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Completes complex manual calculations for overtime, shift differentials, exception time, vacation, sick leave, retroactive adjustments, and other time-related payments.
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Supports accurate application of collective agreement provisions, employment standards requirements, payroll rules, and institutional procedures.
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Manages and processes vacation reconciliations of support staff and tracks staff movement (termination/transfers) to ensure correct vacation payouts.
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Provide guidance, feedback, and informal training to employees, supervisors, time approvers, and internal users.
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Ensures correct enrollment in workgroups and leave plans and manages the Auto-Enroll program.
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Runs daily, weekly, and pay period queries to manage, resolve, and modify the status of T&L exceptions and errors.
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Oversees workflow administration, manages T&L delegations, and resolves related workflow errors.
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Oversees, validates, and resolves issues related to time entry uploads from third-party time management software.
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Runs audits and resolves anomalies for all Time and Labor queries, including those related to overtime, hourly rate audits, negative net pay, premiums, and statutory holiday pay.
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Investigates and corrects data integrity issues, providing feedback, advice, and training to employees and supervisors on processes and solutions for T&L challenges.
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Identifies opportunities, provides recommendations and participates in initiatives to enhance effective use of T&L resources, workflows and functionality of the current system.
Education
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Completion of HR related post secondary diploma or degree (Accounting or Payroll Administration); Equivalent combination of education and experience may be considered.
Qualifications
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Related time and labour experience.
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Experience working in a university or union environment would be preferable.
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Familiarity with PeopleSoft time and labour module.
Experience & Knowledge
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1-3 years of experience in payroll, timekeeping, or human resources administration, preferably in a high-volume and fast paced environment.
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Demonstrated knowledge of time and attendance principles, including overtime calculations, paid time off (PTO) accruals, and regulatory compliance.
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Proven experience with a large-scale Time Entry System, preferably Peoplesoft HCM (Human Resources, Benefits & Payroll for North America), and how they interface with payroll applications.
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Experience in generating, running, and analyzing audit reports and queries to identify and resolve data discrepancies.
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Experience using query tools such as Benthic Software (Golden) would be highly beneficial.
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Strong attention to detail and a high degree of accuracy when reviewing, calculating, and processing time and labour data.
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Strong analytical and problem-solving skills, with the ability to investigate issues, identify root causes, and recommend solutions.
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Proficiency with Microsoft Excel for data review, reconciliation, reporting, and analysis.
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Prioritizes effectively to manage competing priorities and tight payroll and operational deadlines.
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Ability to communicate effectively across all organizational levels.
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A client-service and solution focused mindset to help resolve time and labour issues.
Application Instructions
Click "Apply Now" to submit your resume and cover letter.
This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).
This position offers a comprehensive benefits package.
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.
The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.
Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.
At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.
We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.
All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.
The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.
L’Université de l’Alberta s’engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.
