Job Summary
Paramount Fine Foods is looking for a proactive and organized Executive Assistant to support our President in a dynamic and fast-paced environment. This role is essential for ensuring smooth daily operations, managing schedules, and handling a variety of administrative tasks with professionalism and efficiency. The ideal candidate will be detail-oriented, tech-savvy, and possess excellent communication skills, ready to assist at all levels of executive support.
Responsibilities
- Manage the President’s calendar using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements.
- Handle incoming calls with professional phone etiquette, directing inquiries and taking messages as needed.
- Prepare and proofread correspondence, reports, and presentations to ensure accuracy and clarity.
- Organize files, maintain records, and perform data entry tasks using Microsoft Office and Google Workspace tools.
- Assist with bookkeeping tasks such as invoicing and expense tracking utilizing QuickBooks or similar software.
- Coordinate front desk activities including greeting visitors.
- Support the President with project management tasks, including document signing via DocuSign and other administrative duties to keep operations running smoothly.
Qualifications
- Proven office experience with strong clerical and administrative skills.
- Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
- Experience with QuickBooks or similar bookkeeping software is highly desirable.
- Excellent organizational skills with the ability to prioritize multiple tasks efficiently.
- Strong typing skills combined with attention to detail for proofreading and data entry.
- Knowledge of office procedures such as filing systems, phone etiquette, and front desk operations.
- Previous experience in customer service or administrative support roles preferred but not required.
Join our team as an Executive Assistant to the President where your organizational talents will help drive our leadership’s success while providing you with valuable experience in a vibrant professional setting!
Job is on site.
Pay: $65,000.00-$75,000.00 per year
Benefits:
- Dental care
- On-site parking
Work Location: In person
