Property Administrator
Empire Communities
Toronto, ON
Summary

Reporting directly to the Property Manager, The Property Administrator will be responsible for day to day scheduling maintenance repairs for various facilities in the GTA.

Job Duties

  • Demonstrate and promote client driven attitude with all customer and public communications.
  • Record and maintain operating costs.
  • Organize and maintain files and filing systems.
  • Identify leasing prospects and respond to routine leasing inquiries.
  • Keep track if maintenance schedules, and liaise with contracts to ensure work is done efficiently and effectively.
  • Prepare manuals and schedules for each property regarding maintenance work
  • Keep accurate records of space conditions including roof, HVAC and utilities.
  • Provide general status reports for all properties as scheduled.
  • Ensure 24/7 availability of emergency services.
  • Assist the Property manager in ensuring that properties' performance meets or exceeds annual goals.
  • Assist in coordination of customer moves, including scheduling freight elevators, key cards, building access, nameplates, other signage, and mover evidence of insurance.
  • Be an active participant to meetings and offer recommendations /ideas on design, projects and processes.
Requirements

  • A degree in business administration, real estate finance or related field or equivalent experience in the Property Management field.
  • Vocational building management related training preferred.
  • Minimum of 1 year of experience in property operations.
  • Valid drivers license and good driving record required.
  • Highly Organized.
  • Ability to understand and carry out industry specific written and oral direction.
  • Effective communication skills with individuals at all levels of the organization.
  • Effective written and verbal communication skills as well as presentation skills.
  • Highly flexible, with solid interpersonal skills that allow one to work effectively in a diverse working environment.
  • Computer literacy, including effective working skills of MS Word, Excel, PowerPoint and e-mail required.
  • Able to build and maintain lasting relationships with corporate departments, key business partners, and customers.
  • High degree of resourcefulness, flexibility, and adaptability.
  • Strong customer service and troubleshooting skills.
  • Professional appearance and manners.