Project Coordinator
BGIS
Ottawa, ON
Job Field:
Project Management

Job Type:
Full time

Building Location:
Who We Are

BGIS is a leading provider of customized facility management and real estate services. With our combined team of over 6, 500 globally, we relentlessly focus on enabling innovation through the services we deliver, while actively looking for new opportunities that will enable innovation for our clients’ businesses. Globally, we manage over 320 million square feet of client portfolios across 30,000+ locations in North America, Europe, Middle East, Australia and Asia.

Further information is available at www.bgis.com

Why Choose BGIS?

Whether you’re a seasoned professional or a recent graduate, we hire the best and brightest to inspire change for a sustainable future and drive innovation through best practices and technology within our communities and the real estate management services industry.

At BGIS, you will be part of a diverse, team-oriented workplace, with opportunities to drive your career development forward. Our goal is to ensure that our workforce is a reflection of the diversity that exists within the community in which we operate and serve. We offer a competitive and value-driven compensation and benefits package, great employee programs, a healthy work life balance, and more. Join our team and become part of a leading global corporate real estate company today!

SUMMARY

An opportunity to ensure the end-to-end delivery of construction projects, on time and on budget, while meeting corporate and client expectations

The Project Coordinator is responsible for the delivery of project sub-components and non-technical projects.

The diversity of projects carried out by the Design and Project Delivery Services group in a wide range of industries – retail, commercial, institutional and industrial – makes this position an exciting opportunity to be involved in different construction models, coordinate a variety of stakeholder interests, deepen your knowledge base and advance your career. You will be part of a Project Management team delivering services that span across all project phases, from workplace planning to pre-construction and design development, to management of construction. With 4,500+ projects managed per year, 160+ team members and $450M+ delivered annually, our group delivers projects across Canada, from small infrastructure upgrades to tenant fit-ups through to major consolidations and new builds, to energy retrofits and critical environments.

KEY DUTIES & RESPONSIBILITIES

For the assigned non-technical projects and project sub-components:

Supports the delivery of projects through effective coordination and delivery of assigned sub components within overall projects.
Delivers non-technical projects (i.e. furniture installation, furniture reconfiguration, office space construction, office painting and re-carpeting, etc.).
Researches and liaises with vendors to obtain quotes. Provides recommendation on preferred vendor.
Creates cost estimates for assigned non-technical projects.
Determines and prepares resource requirements.
Creates schedules and monitors progress against timelines.
Develops and maintains effective relationships with vendors. Monitors work progress to ensure completion.
Ensures assigned project sub-components and non-technical projects are delivered on-time, within scope, budget and requirements, and complies with all regulatory, environmental, health and safety requirements.

Client Relationship Management

Develops and maintains effective relationships with clients.
Responsible for resolving issues, managing client expectations, and ensuring client satisfaction.

Project Administration

May perform project administration duties.
Other duties as assigned.

MINIMUM EDUCATION: College diploma or equivalent training (e.g. RPA, CET)

JOB-RELATED EXPERIENCE: 1-3 years or more

Knowledge & Skills

Community college diploma
1 to 3 years of project coordination work experience; or 3 to 5 years of project administration work experience
Ability to deliver non-technical projects and to coordinate the delivery of project subcomponents
Ability to prepare accurate costs estimates, project schedules and determine appropriate resource requirements
Ability to influence and persuade others to ensure timely project completion
Ability to communicate effectively with others for the purpose of providing feedback, conveying information, data exchange, clarification and follow up
Computer proficiency in MS Office applications in particular – MS Project, MS Excel, MS Outlook, along with ability to quickly learn new applications

Licenses and/or Professional Accreditation

Demonstrates an interest in pursuing Project Management Institute Accreditation

Location: Tunney's Pasture