Admin Assistant, Student Services
Saskatchewan Polytechnic
Saskatchewan
Competition Number P09243
Posting Title Admin Assistant, Student Services
Classification Band 6
Location Multiple Locations (Please check posting details)
Other Location(s) Saskatchewan Polytechnic Saskatoon Campus
Building Saskatoon Campus, Idylwyld Dr.
Other Building
Date Posted 06/17/2019
Closing Date 06/26/2019
JIQ # 50099
Start Date 07/15/2019
End Date 09/06/2019
Open Until Filled No
Ongoing No
Category of work Part Time (Full Time Hours)
Bargaining Unit Professional Services
Hours of Work Regulated 36 hours
Salary Range $24.85 - $29.69 per hour
Temporary Market Stipend
Incumbent
Total Assigned days (AC) / Total Hours per biweekly pay
Mon-Fri, 8:00am to 4:30pm, full-time hours, 5/4 work pattern

Posting Status Open

Job Duties/Qualifications, Skills and Abilities(QSA)
Job Duties
Job Duties
This position is accountable to the Director of Student Development and provides senior level administrative assistance to ensure the effective operation. Specific duties include the following:
1. Provide general administrative assistance and office management.
2. Provide steno support services for meetings.
3. Type, proofread, photocopy, fax and file various documents.
4. Coordinate and prioritize daily/weekly/monthly schedules for the Academic Director including appointments and travel arrangements.
5. In collaboration with the Academic Director, review and interpret budget reports and provide clarification for discrepancies.
6. Take the lead role with the preparation of workshops and/or presentations.
7. Develop, organize and maintain filing systems for student development.

QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE
Specific Accountabilities
Duties
Required Qualifications, Skills and Abilities (QSA)
1. Grade 12 plus a recognized secretarial certificate/diploma or an equivalent combination of training and experience.
2. Three years’ experience in an administrative assistant position.
3. Training and/or experience in the taking and transcribing of minutes.
4. Basic working knowledge of budget and accounting procedures and administrative financial reporting.
5. Training and/or experience at the advanced level in the use of word processing (eg MS Word) and at the intermediate level in the use of MS Outlook, Excel and PowerPoint.
6. Training and/or experience in supervision.
7. Excellent interpersonal and communication (listening, oral, written) skills.
8. Ability to produce high-quality work while under tight timelines and changing priorities.
9. Ability to exercise sound judgment in handling highly confidential/sensitive information or material.
10. Ability to work with minimal supervision.
11. Demonstrates valuing diversity.

Desired QSA