Job Number: 2000670
Faculty / Division: Dalla Lana School of Public Health
Department: Public Health, Dalla Lana School of
Campus: St. George (downtown Toronto)
The Dalla Lana School of Public Health is a Faculty of the University of Toronto that originated as one of the Schools of Hygiene begun by the Rockefeller Foundation in 1927. The School went through a dramatic renaissance after the 2003 SARS crisis and it is now the largest public health school in Canada, with more than 850 faculty, 1,000 students, and research and training partnerships with institutions throughout Toronto and the world. With $40.4 million in research funding per year, the School supports discovery in global health, tobacco impacts on health, occupational disease and disability, air pollution, inner city and Indigenous health, among many other areas.
The Centre for Global Health is the knowledge hub of global health educational activities at DLSPH and views global health in an integrative manner. The Centre for Global Health offers multidisciplinary graduate education in global health, student practicum placements, seminars, lectures, and other training and career opportunities. It partners with research institutions around the world, to host visiting scholars and support student and faculty research at the DLSPH.
The Centre for Vaccine Preventable Diseases’ vision is to catalyze cutting-edge research and education that maximizes the health benefits of immunization for everyone by developing an interdisciplinary group of academic researchers, educator and public health advocates.
As the Administrative Assistant, you will be a collaborative team player providing administrative support to both the Centre for Global Health and the Centre for Vaccine Preventable Diseases. As the front-line staff, you will interact with a variety of internal and external stakeholders, responding to inquiries and ensuring exceptional service with every interaction. You will also manage the schedules for both Centre directors, organizing meetings/coordinating logistics for conferences and maintaining information on online platforms. This role requires that you be extremely well organized, be able to manage conflicting demands and independently complete high quality work to meet established goals.
Your responsibilities will include:
Acting as the first point of contact and disseminating information
Scheduling appointments including booking rooms and arranging appropriate accommodations
Updating and maintaining curriculum vitae
Writing routine documents and correspondence including editing content for brochures, newsletters, websites and/or handbooks
Maintaining information on digital platforms
Collating and organizing data for various reports
Verifying the accuracy and completeness of documents
Supporting with the execution of events (i.e. maintaining event calendar, determining logistical details and activitie, scheduling traveling, catering, taking and distributing meeting minutes)
College Diploma (2 years) or acceptable combination of equivalent experience.
Minimum two years related experience, preferably in an academic environment
Experience providing front line administrative support including responding to inquiries from a wide variety of stakeholders
Experience coordinating appointments (i.e. scheduling meetings, boking rooms, taking and distributing minutes etc...)
Experience managing calendars
Experience coordinating logistics for events
Experience writing routine documents and correspondence
Excellent interpersonal and communication skills (verbal and written) with a strong customer focus
Strong initiative, proactive and highly resourceful
Ability to manage multiple tasks and meet the demands of a fast-paced environment
Ability to work independently and collaboratively
Attention to detail and accuracy is essential
High Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint and Outlook)
Education in a related health field
To be successful in this role you will be:
Possess a positive attitude
Notes: This is a 1 year term position
Employee Group: United Steelworkers (USW)
Appointment Type: Budget - Term
Pay Scale Group and Hiring Rate: USW Pay Band 07 - $51,656 with an annual step progression to a maximum of $66,061. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Field: Administration
Job Posting: Jul 2, 2020
Job Closing: Jul 10, 2020, 10:59:00 PM