The Ministry of the Attorney General, is seeking for an organized and accountable individual to join our team to coordinate, organize and deliver a range of case management services and to prepare files for hearings before the Ontario Land Tribunal within statutory timelines.
What can I expect to do in this role?
In this role, you will:
- coordinate the entire case management from initiation to resolution
- organize and coordinate the province-wide scheduling of hearings in various municipalities
- advise the Deputy Registrar and the Chair of high profile and contentious issues
- work directly with the Tribunal Members, advise, and schedule their hearing requests, time and location
- coordinate, organize and submit complete and accurate hearing schedules within monthly timelines
- maintain accurate notes and update the case management system
- exercise judgment and initiative in preparing a diverse range of correspondence, letters, forms, schedules, and official documents
- maintain an accurate and current record of electronic appeals data in the case management system
- work with a high level of autonomy and independence in responding to routine/complex inquiries from all parties involved in the hearings process
How do I qualify?
Knowledge of Case Management and Scheduling of Hearings
- You have knowledge of caseload management and hearing scheduling techniques, processes and protocols
- You can schedule, hear, and dispose of cases brought before tribunals
- You can issue, prepare and coordinate the hearing documents for Board members and parties
- You have the ability to interpret and apply relevant legislations (example: City of Toronto Act, Municipal Act, Statutory Powers Procedures Act)
Organizational and Coordination Skills
- You have excellent organizational and coordination skills to carry out case management responsibilities and to schedule a high volume of hearings across the province involving participation of parties from different organizations
- You have the ability to work independently and to establish own work priorities
Communication and Judgment Skills
- You have strong judgment, tact, diplomacy, discretion and communication skills to interact with parties, advise, interpret and provide information on hearings, mediation, meetings and case specific information
- You have judgment skills to recognize complex and politically sensitive cases and to determine issues that require consultation
- You have superior written communication skills to prepare a diverse range of correspondence, letters, forms and schedules
- You can ensure accuracy with your thorough grammar, spelling and proofreading skills
Analytica, Problem-Solving and Attention to Detail Skills
- You have analytical, reasoning and problem-solving skills to review, assess and categorize cases and extract relevant information from materials and develop reports
- You have strong attention to detail skills to select relevant and accurate information in preparation of formal letters/correspondence
Other Essential Skills
- You have knowledge of case management systems, scanning and linking technologies to create and maintain electronic records of cases
- You have demonstrated knowledge of computer applications for word processing, information tracking, spreadsheets and information databases to prepare reports, track/file cases and create correspondence
OPS Commitment to diversity, inclusion, accessibility, and anti- racism:
We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit theOPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the application instructions below if you require a disability-related accommodation.
1 Temporary, duration up to 12 months, 655 Bay St, Toronto, Toronto Region, Criminal Record Check
Ontario Public Service Employees Union
Understanding the job ad - definitions
Administrative and Support Services
Thursday, September 23, 2021
In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.
Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.
A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.