The Governance Manager acts as secretary to a wide range of decision-making bodies and supports generally the governance functions of WUSA, including the provision of advice and guidance to all WUSA constituencies as a demonstrably neutral and objective resource. The Governance Manager oversees the documentation, provision, maintenance, and stewardship of records of the Corporation and those of joint committees ot boards with WUSA and the University of Waterloo or parties external to the University community. This role advises senior WUSA administrators on the interpretation of and compliance with the bylaws and various policies and procedures.
Acts as secretary to a wide range of decision-making bodies and supports generally the governance functions of WUSA, including the provision of advice and guidance to all WUSA constituencies as a demonstrably neutral and objective resource
Advice and interpretation of by-laws, policies and procedures
Management and oversight of Annual General Meetings and Town Halls
Writing governance documents and reports as required including regular review of governance best practices
Supports and provides guidance to the WUSA Board of Directors, Students’ Council and committees and joint committees on governance related matters
Overall responsibility for the work of the committees
Responsible for knowledge of developments in the areas related to committee’s mandate and provide briefings to committee chairs, Executive and management
Coordinating the preparation for and follow-up to committee meetings, including agendas, reports to governance bodies and the written record of the meetings
Preservation of corporate memory for Board and Council, supporting the General Manager as required
Thorough familiarity of WUSA, Societies and University by-laws, policies and procedures and with governance processes required by statute or government regulation
Acts as a lead resource on matters related to internal governance processes
Manages inquiries from the undergraduate community regarding administrative governance and processes
Incumbent drafts agendas, minutes, and reports for designated committees or decision-making bodies for which an Executive is chairperson of the committee or body
Training and Transition of Governance Bodies, and Committees
Provides support to General Manager and President with transition/orientation of all members of the Executive, Students Council, and Board of Directors
Provide ongoing support and coaching to Students Council and the Board of Directors as required
Orientation of new members to committee-related responsibilities providing appropriate training, reviewing any outstanding items and providing a summary of previous years’ decisions
Annual review of transition/training of Governance Bodies and committees with report to General Manager/President including recommendations
Organizational Compliance Oversight
Maintains thorough knowledge and understanding of Ontario Corporations Act, the University of Waterloo Act, and all applicable legislation which significantly impacts WUSA
Maintains very thorough knowledge of WUSA’s corporate by-laws, policies and procedures and committee mandates
Ensures actions and decisions of our governing bodies are compliant with by-laws, polices, procedures and legislation
Oversees the documentation, provision, maintenance and stewardship of records of the Corporation and those of joint committees or boards with WUSA and the University of Waterloo or parties external to the University community
Elections and Referendum Management
Acts as an administrator supporting elections or selection of members of the Executive, Board of Directors, Students’ Council, and all WUSA Election/Referendum committees
Responsible for the supervision of and support for the Independent Commission for Elections and Referendum
Supports annual review of all Elections/Referendums and provides summary report and recommendations
Develops, maintains and communicates electoral procedures and guidelines as required
Acts as project manager/lead to the Elections and Referendum committees/teams by providing management oversight to the Elections/Referendum processes
Undergraduate degree in a relevant field of study such as corporate governance, business administration, economics and public policy
Master's degree or professional degree in law, policy and governance strongly preferred
3 years’ related experience as a recording secretary in a governance-related position, preferably in the public sector, or an equivalent combination of practice-related and governance experience in not-for-profit or post-secondary sectors
3 years' experience working on and with different governing or decision-making bodies, ideally within a not-for-profit
5 years’ progressive experience in a leadership or management role including working with executive and senior management roles
2 years' experience writing and interpreting a corporation’s governing documents
Thorough knowledge of the Ontario Corporations Act and proven ability to interpret and apply in a not-for-profit environment
Knowledge and application of best practices for a governance structure including thorough understanding of bylaws, policies, procedures and protocols
Excellent collaboration, organization, communication, and leadership skills
Ability to understand and appreciate diverse points of view about complex and often inter-related issues
Demonstrated ability to maintain productive working relationships with people at all levels both internally and externally
Ability to apply principles effectively and consistently to factual situations in a highly confidential environment
Good working knowledge of parliamentary procedure (e.g. Robert’s Rules of Order) and procedures for the conduct of meetings, both formal and informal
MS office knowledge with Word and Powerpoint at an expert level
Conflict Management skills – ability to effectively influence, negotiate and build consensus when working with a diverse group of people
Superior political acumen
Occasional travel on behalf of the Corporation or its senior management to provincial and national conferences
Evening and weekends required
Vaccination Requirement Statement:
Effective May 1, 2022, the University suspended its Vaccination Requirement. Prior to May 1, pursuant to this Requirement, all University employees were required to submit proof of full vaccination against COVID-19 (subject to the University’s obligations under the Human Rights Code to accommodate employees who were unable to receive a vaccination). The University’s Vaccination Requirement website can be found here: https://uwaterloo.ca/coronavirus/return/vaccination-requirement.
The pandemic is ongoing and public health advice continues to evolve. Accordingly, the University reserves the absolute right to reinstate the Vaccination Requirement on short notice, and upon such reinstatement you will be required to comply. You shall also be required to comply with any new health and safety policies/requirements implemented by the University from time to time, including new policies/requirements related to mandatory employee vaccination. As the University may need to reinstate the Requirement on short notice, it will continue to collect and maintain up-to-date information on employee vaccination status. Please submit your Covid-19 vaccine status (QR code) to: https://checkin.uwaterloo.ca/
Failure to comply with the Vaccination Requirement if it is reinstated, including failure to comply with any future amendments to the Vaccination Requirement, or failure to comply with new health and safety policies/requirements implemented by the University, including those related to new mandatory employee vaccination, shall result in discipline up to and including termination of employment.
The requirement to be vaccinated, if reinstated, will be subject to the duty to accommodate pursuant to the Human Rights Code. If you are unable to be vaccinated for reasons related to a ground protected under the Human Rights Code, you may submit a written request for accommodation with an explanation of the reasons and/or any supporting documentation. If you request accommodation,
The University of Waterloo is committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission. We acknowledge that we live and work on the traditional territory of the Neutral, Anishinaabeg and Haudenosaunee peoples. The University of Waterloo is situated on the Haldimand Tract, the land granted to the Six Nations that includes six miles on each side of the Grand River.
The University values the diverse and intersectional identities of its students, faculty, and staff. The University regards equity and diversity as an integral part of academic excellence and is committed to accessibility for all employees. The University of Waterloo seeks applicants who embrace our values of equity, anti-racism and inclusion. As such, we encourage applications from candidates who have been historically disadvantaged and marginalized, including applicants who identify as First Nations, Métis and/or Inuit/Inuk, Black, racialized, a person with a disability, women and/or 2SLGBTQ+.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
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