Rosen & Associates Tax Law is a boutique law firm that specializes in Canadian taxation law, specifically tax dispute resolution with the Canada Revenue Agency, and the Department of Justice. We offer an engaging atmosphere with opportunities for mentorship, skills development and advancement. We work with corporations and individuals to assist with a full range of taxation issues.
We are currently seeking a bright, energetic and engaged Executive Legal Assistant or professional to join our growing team. The successful candidate will be an intelligent, organized and efficient individual, with the ability to problem solve and take initiative. We are particularly interested in finding someone who is dedicated to customer service and who thrives in a fast paced, entrepreneurial, small business setting.
Main responsibilities and duties include:
Assist our client support team in the day-to-day operations of the firm;
- Assist lawyers and key personnel to effectively manage our workload and time;
- Provide administrative support ensuring quality service and professionalism;
- Communicate professionally with all clients, the Canada Revenue Agency, Department of Justice and Court Administrative Staff (Tax Court of Canada, Federal Court and and various Ontario Courts);
- Manage all administrative details with respect to trust accounting, opening and closing files, filing, billings; and
- Provide general support to all members of our team.
Specifically, you will be required to assist in the following:
Documents
- Preparing, editing, formatting, printing, scanning and revising both internal and external correspondence.
- Coordinating and dispersing tasks to be performed.
Litigation
- Assisting lawyers in the preparation and coordination of hearings and trials;
- Preparing basic court pleadings or other courtroom visuals.
- Coordinating service and filing of proceedings with agencies and courts.
- Scheduling and coordinating discoveries, expert witnesses or other court-designated hearings.
File and Time Management
- Managing files including: opening new files, maintaining large and complex files, developing, maintaining and utilizing an orderly filing and retrieval system to ensure ease of reference.
- Managing key dates including physical bring forward system and updating calendars for assigned lawyers, including their meetings, appointments, due dates and client-related activities.
Lawyer / Client Support
- Updating contact names and addresses in the client database on a regular basis.
- Coordinating client meetings (virtual and in person).
Mail, Fax and Phone Reception Functions
- Reviewing, scanning, uploading and distributing incoming mail and fax communications; preparing and processing outgoing mail and faxes; and arranging for courier and messenger services.
- Receiving, handling, screening and/or directing incoming calls, responding to routine inquiries from prospects and or clients.
Financial and Administrative Functions
- Coordinating new Client and Matter openings;
- Ensuring proper finances are maintained in respect of trust balances, invoicing and disbursements
Qualifications and Skills: Special Consideration will be given to those with a legal background
- Excellent interpersonal and communication skills.
- Legal Assistant Diploma or equivalent.
- Strong Microsoft Office and general technical skills; and
- Minimum 3 years of experience as a litigation legal assistant (preferably in tax).
- In-depth knowledge of legal terminology, court rules and procedures.
- Strong attention to detail and superior word processing, spelling, proofreading and editing skills.
- Capacity to perform duties with speed and accuracy.
- Strong time management, organizational and multi-tasking skills and ability to work under pressure to meet important deadlines.
- Ability to follow-up on files and delays with minimal supervision.
- High level of discretion and confidentiality.
Please include a CV and Cover Letter. Available to start immediately. Salary commensurate with skills.
Job Type: Full-time
Job Type: Permanent
Salary: To commensurate with experience
Job Types: Full-time, Permanent
Job Type: Full-time
Benefits:
- Casual dress
- Dental care
- Extended health care
- Paid time off
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Toronto, ON: reliably commute or plan to relocate before starting work (required)
Education:
- Secondary School (required)
Experience:
- legal: 3 years (required)
- Administrative: 3 years (required)
Job Types: Full-time, Permanent, Casual
Expected hours: 40 per week
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- Life insurance
- Paid time off
- Vision care
Flexible Language Requirement:
Schedule:
Experience:
- legal assistant: 3 years (required)
Work Location: In person
Job Type: Full-time
Pay: $43,062.66-$73,183.74 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- Flexible schedule
- Paid time off
- Vision care
- Wellness program
Schedule:
Education:
- Secondary School (preferred)
Experience:
- legal assistant: 4 years (preferred)
Work Location: In person
