Schedule Monday - Friday 35 hours per week
Education Level College Diploma
Career Level Experienced (Lead Hand/Supervisor)
see JD000692 Program Coordinator Dec 2019
How To Apply
To apply for this job, please submit your application online.
For Department use only.
The McMaster Pediatrics Residency program is committed to providing the best education possible for our residents with skills in clinical medicine, research and education. The Pediatric Residency Program is a 4 year program and takes 10-14 new residents per year with a total of 50-60 residents.
Along with the Program Director and one and a half Program Assistants, the Program Coordinator provides support in managing and overseeing the Postgraduate Education Program in attaining the goals and objectives of the program under both internal and external policies and procedures e.g. University, Postgraduate Education, Program, RCPSC, ABP, CPS, CaRMS, PARO etc of which the incumbent is required to have a thorough knowledge and understanding.
Responsible for developing, planning, and maintaining the efficient operation of a division and its related programs, and coordinating all aspects of the program including curriculum administration, implementation, promotion, recruitment, resource, and financial management. Implements and maintains the efficient administrative operations at a designated site under the direction of senior staff.
Purpose and Key Functions:
Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
Participate in the development, evaluation, and review of academic and scholarly programs and resources.
Organize, coordinate, and assist with educational programs and events such as retreats, education days and other capacity building programs.
Communicate and work collaboratively with various internal and external organizations and departments.
Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
Develop the program budget for review and approval.
Implement and maintain the program budget and expense reports. Create financial projections and make adjustments to the program budget throughout the fiscal year.
Ensure that financial accounts and reports are completed and managed competently and efficiently.
Exercise appropriate controls, monitor, and reconcile accounts.
Facilitate meetings with various individuals including, but not limited to, program stakeholders and groups.
Write a variety of documents including, but not limited to, reports, correspondence and minutes.
Use a dictaphone to transcribe correspondence and other documents.
Provide faculty and staff information regarding program policies and information about program requirements.
Provide work procedure advice and guidance to staff.
Review current academic calendar, and recommend and prepare curriculum revisions and clinical training schedules.
Plan and coordinate a variety of departmental activities and events.
Gather and compile information required for a variety of documents and reports.
Complete research ethics board applications and other related proposals for review by senior staff.
Update and maintain records and databases.
Act as a liaison between the department and various stakeholders with regards to facility operations.
Train and mentor support staff and act as first point of contact with regard to issues related to administrative staff.
Ensure adherence to health and safety requirements and maintain the training database for staff
Ensure timely and efficient processing of attendance sheets and payroll for temporary, casual and continuing staff
Provide efficient facility management the administrative support structure at the designated hospital site.
Provides front line service to faculty and staff, and in consultation with senior staff, sets standards for the quality of department services.
Provide information to individuals with inquiries surrounding human resources matters including, but not limited to, collective agreements, hiring procedures, benefits, vacation, sick time, and payroll processes.
Provide lead hand supervision and is responsible for the quality and quantity of work of others.
Provide orientation and show procedures to others.
2 year Community College diploma in Office Administration or related field.
Requires 4 years of relevant experience.
For Department use only.
The successful candidate will demonstrate exceptional attention to detail, customer service orientation, excellent organizational skills,
Thorough knowledge of and experience in:
- All policies, procedures and processes associated with a clinical residency program within McMaster University and external organizations, including, but not limited to : CaRMS process; the Royal College and accreditation; PARO; AHD; OSCE's; ABP, CPS
- Must have excellent oral and written communication skills.
- Problem solving abilities, and the ability to manage competing deadlines effectively and efficiently are required.
- general accounting procedures; in completion of web-based forms; MOSAIC
- computer software programs - word processing; spreadsheets – Excel, Powerpoint, Outlook Express; Medportal, MEDSIS; is expected.
This is a high volume, fast-paced environment and will require overtime at before or after hours meetings and events
Employment Equity Statement
McMaster University is located on the traditional territories of the Haudenosaunee and Mississauga Nations and, within the lands protected by the “Dish with One Spoon” wampum agreement.
In keeping with its Statement on Building an Inclusive Community with a Shared Purpose, McMaster University strives to embody the values of respect, collaboration and diversity, and has a strong commitment to employment equity. The diversity of our workforce is at the core of our innovation and creativity and strengthens our research and teaching excellence. The University seeks qualified candidates who share our commitment to equity, diversity and inclusion. While all qualified candidates are invited to apply, we particularly welcome applications from women, persons with disabilities, First Nations, Métis and Inuit peoples, members of visible minorities, and LGBTQ+ persons. Job applicants requiring accommodation to participate in the hiring process should contact the Human Resources Service Centre at 905-525-9140 ext. 222-HR (22247) or the Faculty of Health Sciences Human Resources office at ext. 22207 to communicate accommodation needs.