Southwestern Public Health prides itself on the flexible work environment that employees have come to appreciate and value. SWPH is a workplace where employees are integral to the research, planning, collaborative efforts and delivery of programs and services.
This position is presently located at the St. Thomas site.
This posting is for one (1) current vacancy.
Reporting to the Director of Finance & Facilities, the Administrative Assistant, Finance & Facilities provides administrative, financial, and operational support to the Finance and Facilities department. The position is responsible for the processing of accounts payable and accounts receivable transactions, maintaining financial and departmental records, coordinating meetings and documentation, supporting procurement and facilities administration, and ensuring efficient day-to-day departmental operations. The incumbent works closely with staff, vendors, auditors, contractors, and external stakeholders while maintaining a high degree of accuracy, confidentiality, and professionalism.
Essential Qualifications
- Graduate of a recognized post-secondary program in office administration, business management or financial program
- Minimum of two (2) years of recent and relevant professional administrative support in a corporate, and/or financial setting would be highly regarded
Skills and Experience
- Advanced computer skills, particularly Microsoft Word, Power Point, Excel and Access
- Self-directed individual who is flexible, adaptable and able to operate in a fast-paced work environment.
- Excellent communication skills, both verbal and written, as well as excellent grammar, spelling, proofreading and composition skills
- Proven ability to multi-task, problem-solve, work under pressure, deal with multiple requests, know how to prioritize and meet deadlines
- Sensitive in recognizing and dealing with confidential issues
Terms and conditions of employment are in accordance with the Employment Agreement.
Salary Range: $35.44/hr to $39.76/hr. (70 hours in a two-week period).
OMERS pension and a comprehensive Health and Dental benefits package upon completion of the probationary period.
A criminal reference check completed within the last six (6) months from a Canadian Police Information Centre (CPID), inclusive of a Judicial Matters Check , will be required of the successful candidate.
Immunization Requirements: Fully vaccinated against COVID-19, are able to provide proof of immunization, and acknowledgement to follow Southwestern Public Health's policies and processes related to COVID-19 management in the workplace.
Southwestern Public Health strives to meet the standards set out in the Accessibility for Ontarians with Disabilities Act (AODA) Customer Service Regulation, and will support candidates to modify our recruitment and selection process, should there be a need to modify or remove barriers to accommodate those with disabilities, if requested. Should a candidate be contacted and require accommodation at any point throughout the recruitment and selection processes, please notify the Human Resources representative who has contacted you.
Your interest in this opportunity is appreciated. Only those under consideration will be contacted.
