Job description:
Under the supervision of the Manager of Finance & Accounting, the Accounts Payable/Program Coordinator is responsible for day-to-day processing of supplier invoices and payment requests in accordance with Carefor’s financial policies and procedures. This involves monitoring, following up, and maintaining accurate and timely financial documentation. Other responsibilities include preparation of accounting reports, completing accurate payment remittances (cheques & electronic payments), providing assistance with annual audit working papers, preparing billing and keeping records and statistics for external programs, and other finance duties as required.
Primary responsibilities include:
· Reviews and matches invoices to purchase orders/requisitions
· Obtains approvals and enters invoices and payment requests into Microsoft GP system
· Verifies and processes other payment requests
· Applies/verifies account codes including HST for proper allocation to program budgets
· Responds to and follows-up on vendor requests regarding payment inquires
· Maintains the Accounts Payable electronic filing system
· Assembles cheques /payment requests with back up for signing
· Prepares, verifies, and records manual cheques
· Enters and reconciles recurring and periodic electronic payments
· Reconciles supplier statements as defined
· Performs analysis and account reconciliations for Accounts Payable
· Validates attendance records for all defined programs
· Reconciles and records payments received from clients
· Prepares client billings in a timely manner
· Validates statistics for client attendance and volunteer hours for defined programs.
· Maintains invoice filing system for defined programs
· Prepares regular bank deposit for client payments
· Performs analysis and account reconciliations for defined programs
· Maintains petty cash
· Functions and reports in compliance with the Occupational Health and Safety legislation, legal standards, and Carefor Policies and Procedures; participates in training as necessary
Qualifications Include:
· Post-Secondary diploma/degree in Accounting, Finance, or Business Administration
· Minimum 3+ years’ experience in an accounts payable or similar role
· Working knowledge of accounts payable and accounts receivable
· Advanced proficiency with an integrated accounting and reporting system, as well as spreadsheet programs and applications
· High level of proficiency with Microsoft Office suite
· Practical experience with Microsoft GP Dynamics is considered an asset
· High attention to detail and accuracy
· Ability to make decisions, work independently, resolve issues, and follow-up promptly
· Must possess a high level of moral judgment for handling confidential information and monetary transactions.
· Effective communication skills, both verbal and in written
· Bilingualism (English/French) is considered an asset
Carefor will only provide employment to those who can provide proof of being fully vaccinated against COVID-19, subject to Human Rights exemption.
Carefor values equity, diversity and inclusion in all its forms and recruits qualified individuals at all occupational levels that reflect the diversity of our clients and our community. We are committed to providing inclusive, barrier-free recruitment and selection processes and a work environment that supports our diverse workforce. If you require accommodations at any stage of the recruitment process, please let your recruiter know when contacted. All requests for accommodation will be considered in a fair and objective manner that will ensure applicants are treated with respect and dignity.
#INHP
Job Types: Permanent, Full-time
Salary: $39,468.00-$43,719.00 per year
Benefits:
- Automobile allowance
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Paid time off
- Wellness program
- Work from home
Flexible Language Requirement:
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Ottawa, ON K1G 0Z5: reliably commute or plan to relocate before starting work (required)
Experience:
- Accounts payable: 3 years (required)
Work Location: Hybrid remote in Ottawa, ON K1G 0Z5
