Property Coordinator – Commercial Real Estate
Location: Dorval, Québec
Employment: Full-time, permanent
Compensation: $60,000–$65,000 CAD + bonus
Schedule: In office 2 days a week after onboarding
Travel: Local property visits locally once per week
Position Overview
An established real estate investment and property-management organization is seeking a Property Coordinator to support a portfolio of commercial and industrial properties in the Montréal area.
This position combines property administration, tenant service, vendor coordination, financial support, and onsite operational follow-up. The Property Coordinator will work closely with Property Managers to ensure service requests, contracts, invoices, inspections, insurance records, and property documentation are handled accurately and on time.
This is an excellent opportunity for someone who enjoys taking ownership, keeping multiple priorities organized, and building productive relationships with tenants, vendors, and internal teams.
Responsibilities
- Coordinate tenant service requests and follow through with vendors and Property Managers until resolution.
- Prepare and track service contracts, construction agreements, purchase orders, and vendor documentation.
- Support RFPs and vendor-selection processes for property services and projects.
- Review and code invoices and help resolve accounts-payable issues.
- Prepare and track utility billbacks and coordinate utility-account transfers.
- Maintain tenant, vendor, building, parking, and emergency-contact records.
- Track certificates of insurance, equipment inspections, certifications, and other compliance documentation.
- Maintain contracts, bids, approvals, construction files, insurance records, and property-management documentation.
- Support tenant improvements, capital projects, acquisitions, dispositions, and tenant move-ins and move-outs.
- Record property inspections and follow up on identified issues.
- Assist with operating budgets, variance analysis, and property reports.
- Administer service tickets and work orders through the property-management system.
- Build strong working relationships with tenants, contractors, vendors, and internal property teams.
- Visit local properties approximately once or twice per week.
- Support emergency-response planning, departmental procedures, and other property-management initiatives.
- Provide occasional office or reception coverage when needed.
Qualifications
- At least one to two years of commercial or industrial property-management support experience.
- Candidates from residential property management may be considered with approximately four or more years of directly relevant experience.
- Strong spoken and written French.
- Functional professional English for communication with internal and external stakeholders.
- Experience supporting tenants, vendors, work orders, contracts, invoices, inspections, or property records.
- Strong organizational skills and the ability to follow up independently across multiple priorities.
- Comfort working with invoices, budgets, utility charges, and numerical information.
- Proficiency with Microsoft Office.
- Valid driver’s licence, reliable vehicle, and ability to visit properties throughout the Montréal airport area.
- College diploma, relevant coursework, or an equivalent combination of education and experience.
Preferred Experience
- Commercial or industrial real estate experience.
- Experience with Yardi, Yardi Elevate, or a comparable property-management platform.
- Familiarity with purchase orders, vendor contracts, invoice coding, utility billbacks, and certificates of insurance.
- Exposure to capital projects, tenant improvements, and tenant move-ins or move-outs.
- Experience supporting multiple properties or tenants.
Pay: $60,000.00-$70,000.00 per year
Language:
Work Location: Hybrid remote in Dorval, QC
