administrative assistant - Mackenzie Finance | North York, ON | Workopolis

Education

High school diploma or GED

Skills

Filing
Microsoft Office
Computer skills
Communication skills

Language

English

Work Term: Permanent
Work Language: English
Hours: 30 hours per week
Education: Secondary (high) school graduation certificate
Experience: 1 year to less than 2 years
or equivalent experience

Work setting

Finance and insurance

Budgetary responsibility

0 - $100,000

Tasks

Train other workers
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Train, direct and motivate staff
Respond to employee questions and complaints
Plan, develop and implement recruitment strategies
Plan and control budget and expenditures
Oversee the preparation of reports
Oversee development of communication strategies
Oversee the classification and rating of occupations
Manage contracts
Manage training and development strategies
Establish and implement policies and procedures
Consult with clients after sale to provide ongoing support
Conduct research
Assign, co-ordinate and review projects and programs
Organize and administer staff consultation and grievance procedures
Perform data entry
Oversee payroll administration
Provide customer service
Advise senior management
Oversee the analysis of employee data and information
Plan, organize, direct, control and evaluate daily operations

Computer and technology knowledge

MS Office

Work conditions and physical capabilities

Attention to detail

Personal suitability

Ability to multitask
Accurate
Client focus
Excellent oral communication
Excellent written communication
Flexibility
Organized
Reliability
Team player
Judgement
Quick learner
Time management

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