Job Summary:
- Reports to: Executive Director
- Location: 526 Upper Paradise Road, Hamilton, ON
We are seeking a dedicated Human Resources Generalist to join our team. The ideal candidate will play a key role in supporting HR functions and ensuring the smooth operation of various HR processes.
WHAT WE OFFER:
- Hours of Work: Monday - Friday, 8:30 - 4:30 with flexibility to occasionally work outside of regular hours (*0.8 FTE, 30 HOURS PER WEEK*)
- Target Hiring Wage Range: $33.50/hr. - $38.00/hr.
- 4 weeks vacation
- 3 days of paid time off during December holiday season
- Eligibility for agency benefits after successful completion of probationary period (20/80 premium split between employee and employer)
- Eligibility for agency pension after 12 months of employment
PRIMARY FUNCTIONS AND RESPONSIBILITIES:
Administrative:
- Prepare all employee lifecycle letters, including employment, offer, disciplinary, termination, etc.
- Provide orientation materials and training to new employees.
- Create new employee profiles in Ceridian DayForce and PowerPay.
- Track annual renewals such as annual policy signoffs, police checks, professional association memberships, etc.
- Create and distribute HR related memos to agency.
- Create and revise employee policies and procedures to ensure compliance.
- Review and revise on-boarding/orientation processes.
- Support disability management and return-to-work processes for all leave of absences, including medical and WSIB.
- Create and maintain accurate employee files, including new hire paperwork.
- Research issues and keep up to date with legislative changes.
- Conduct exit interviews and provide summary of facts to executive team.
Leadership:
- Primary point of contact for employee and management HR inquiries.
- Build credibility and trust among employees; resolve employee concerns with care and follow-through.
- Provide guidance and counselling to managers and employees regarding best HR practices.
- Support staff and management in the interpretation and implementation of policies, procedures, and legislation.
- Proactively identify opportunities to enhance the employee experience and partner with management to develop and implement innovative and sustainable solutions.
- Recommend ways and methods of improving the overall employee experience and culture.
- Build relationships with relevant agencies such as educational institutions, recruitment firms, professional associations, vendors, etc.
Benefits:
- Manage group benefits plan and pension enrollments, terminations, and changes.
- Provide assistance to employees regarding inquiries surrounding benefits and pension.
- Take part in benefits reselection process upon annual renewal.
Payroll:
- Complete bi-weekly payroll using Ceridian DayForce and PowerPay.
- Track employee changes and update employee deductions regularly to ensure accuracy.
- Issue and amend ROEs as required.
- Proactively seek solutions to Ceridian platform limitations and liaise with Ceridian to implement changes.
Recruitment:
- Perform full-cycle recruitment activities for both internal and external selection processes, including but not limited to creating/maintaining job descriptions, job postings, pre-screening resumes, scheduling and sitting in on interviews, etc.
- Communicating with Colleges, Universities, and relevant agencies to create a candidate pipeline.
Projects:
- Work with executive team to regularly review and revise the Employee Handbook including processes and policies.
- Key member of On-Boarding committee to create, maintain and revise on-boarding program as necessary.
- Member of SharePoint committee to help drive technology advancements at ASCY.
- Review and revise AODA Policy as required.
- Collaborate with Ceridian to enhance system capabilities to streamline manual processes.
Qualifications:
- Post-secondary education with focus on Human Resources Management
- Minimum three (3) years’ experience in a Human Resources role
- CHRP designation preferred
- Not for Profit, government funded agency experience preferred
- Strong understanding and knowledge of applicable legislation, such as, Employment Standards Act, Human Rights, etc.
- Previous generalist experience with a focus on advising management on all employee related issues preferred
- Must be comfortable to work independently
- Must be resourceful to proactively research and investigate questions, issues, etc.
- Philosophy of fairness, equity, and accountability in your approach to human resources
- Competent in the use of Microsoft Office suite applications (Word, Excel, Outlook), SharePoint and HRIS (experience with Dayforce and PowerPay an asset)
- Provide and maintain an acceptable Criminal Record Check
- Excellent communication skills- verbal, written and listening
- Excellent problem-solving and decision-making skills
- Ability to interact effectively with team members of every level
- Curious and committed to always remaining up to date on new HR practices
- Strong people skills - intuitive, empathetic, influential, passionate, persuasive
ASCY is an equal opportunity employer. We are committed to a diverse and inclusive workplace for all. We recognize that our future success depends on the perspectives and contributions of all our employees -- their diverse backgrounds, abilities and experiences make our business stronger. If you are contacted for a job opportunity, please advise us of any accommodations needed to ensure fair and equitable access throughout the recruitment and selection process. All accommodation information provided will be treated as confidential and used only for the purpose of providing an accessible candidate experience..
Please note: Only those applicants who are selected for an interview will be contacted.
DISCLAIMER:
- The position description outlined above indicates the general nature and level of work expected.
- It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required by the incumbent.
- The incumbent may be asked to perform other duties as required.
Job Types: Part-time, Permanent
Pay: $33.50-$38.00 per hour
Expected hours: 30 per week
Work Location: In person
