We are a high-end, retail, and supply company located in historic Gastown. We're looking for an experienced, organized, and capable Bookkeeper and Office Manager to oversee our daily administrative operations. This is a hands-on, in-person role for someone who enjoys a respectful, accountable environment, supporting a busy team, and ensuring the office and showroom runs efficiently.
Key Responsibilities
- Manage the day-to-day operations of the office Tuesday - Thursday, 9:30 - 5:30pm,
- Keyholder
- QuickBooks Online
- Process non- union bi-weekly payroll accurately and on schedule, plus Union payroll on occasion.
- Maintain operational records using AI technology suite, Smart Sheets, Google, Word, Excel, Dropbox
- Manage accounts payable and accounts receivable
- Prepare customer estimates, invoices, statements, and process payments
- Perform bank and credit card reconciliations
- Prepare month end to hand off
- Prepare weekly cash flow statements
- Understand the fundamentals of bookkeeping
- Prepare and file GST and PST, WSBC, Source Deductions, EHB remittances
- Coordinate WorkSafeBC reporting and maintain compliance records
- Administer employee benefits, vacation tracking, and personnel records
- Maintain organized filing systems and office documentation
- Order office supplies and coordinate with vendors and service providers
- Support inventory administration and purchasing activities through order tracking,
- Answer phones, respond to emails, and provide excellent customer service
- Assist ownership and management with reports, scheduling, and special projects
- Support operations by minute taking, task accountability
- Multi-currency transactions
- Be willing to jump in and help with Many other tasks that would come up in a small business where everyone works together, from deliveries and helping clean up the occasional broken glass, to being a 'test guest' and taste tester during our culinary demonstrations and events, or if we're trying a new chef.
Qualifications
- A fundamental understanding of Bookkeeping, cash management, and the balance sheet.
- Minimum 3 of full time experience as an Office Manager, Office Administrator, or similar role -minimum 6000 hours of previous experience.
- Strong working knowledge of QuickBooks Online
- Experience processing bi-weekly payroll
- Working knowledge of GST/PST remittances, WorkSafeBC reporting, and payroll compliance
- Proficiency in Microsoft Office (Excel, Outlook, and Word) & Google Suite
- Strong organizational, communication, and problem-solving skills
- High level of accuracy, professionalism, attention to detail, Attention to Detail, and Attention to detail.
- Adaptable, willing to learn, positive attitude, resourceful.
- Experience in a retail, wholesale, or trade-related business is preferred
What We Offer
- Competitive salary based on experience
- Part-time, permanent position - there is flexibility on hours of work (let us know what you need)
- Supportive and collaborative work environment
- Convenient downtown location - Parking is not provided.
- Opportunity to be a key member of a growing business
- It's always a surprise. What seems like a quiet, understated business can suddenly produce a private chef and exclusive event, or a ware house flood.
- The tiniest office dog
If you are an experienced Office Manager who thrives in a thoughtful and respectful environment and enjoys balancing administration, bookkeeping, payroll, and office operations, we would love to hear from you.
To Apply: Please submit your resume and a brief cover letter with anything else you'd like us to know that we won't see from your resume. Please tell us why the location and hours would work for you, and also what’s your favorite thing about our beautiful city? We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $27.00-$30.00 per hour
Benefits:
- Company events
- Extended health care
- Paid time off
Application question(s):
- Please tell us in one sentence, one thing that you liked about our job post.
Work Location: In person
