Purchasing & Supplier Management
- Purchase imported finished goods, raw materials, component parts, and sundry items as required.
- Prepare and issue purchase orders and obtain supplier confirmations.
- Monitor open purchase orders and expedite deliveries to meet inventory and production requirements.
- Coordinate delivery schedules with suppliers and consolidate shipments whenever practical.
- Source new products, services, and alternative suppliers to improve cost, quality, or service.
- Maintain approved supplier information and assist with supplier evaluations in accordance with ISO procedures.
- Issue Supplier Non-Conformance Reports and coordinate corrective actions, credits, or replacement product.
Import & Logistics Coordination
- Maintain the Import Order Tracking Log and monitor shipment status from purchase through receipt.
- Coordinate ocean, air, courier, and North American freight arrangements.
- Review and approve freight bookings with brokers and freight forwarders.
- Liaise with customs brokers to ensure timely customs clearance.
- Ensure Quality Control documentation is received and approved prior to shipment.
- Obtain freight quotations and document transportation costs.
- Maintain shipping documentation and support marine insurance reporting requirements.
- Monitor brokerage fee schedules and freight costs and identify cost-saving opportunities.
Inventory & ERP Administration
- Monitor inventory levels and assist in maintaining adequate inventory to support production and customer demand.
- Receive and process purchase receipts within Sage 300 (or ERP system).
- Process landed costs including freight, brokerage, duties, and handling charges.
- Update supplier costs, component information, and purchasing data within the ERP system.
- Review Bills of Material (BOMs) to ensure purchased components are accurate.
- Assist with manufacturing order administration, inventory counts, and cycle counts as required.
Cross-Functional Support
- Communicate supplier cost changes, shipment delays, and other supply chain issues to Customer Service, Sales, Production, and Management.
- Assist with KPI reporting and purchasing analytics.
- Support preparation of Certificates of Origin (CUSMA/USMCA) and other import/export documentation.
- Provide vacation coverage for Supply Chain personnel as required.
- Assist with continuous improvement initiatives within Purchasing and Supply Chain.
Compliance
- Follow ISO 9001 procedures and company purchasing policies.
- Maintain accurate purchasing, logistics, and supplier records.
- Participate in supplier audits, broker seminars, and ongoing professional development to remain current with import regulations and industry practices.
- Purchasing Coordinator / Logistics Specialist
Competency
Looking for:
International Purchasing
Experience purchasing from overseas suppliers (Asia preferable ), issuing purchase orders, negotiating delivery schedules, and expediting orders.
Import & Customs Knowledge
Understanding of ocean/air freight, Incoterms, customs clearance, brokers , brokerage fees, and import documentation.
Logistics Coordination
Ability to coordinate shipments, consolidate freight, obtain freight quotes, and track shipments from supplier to warehouse.
ERP Systems
Experience using ERP systems such as ACCPAC/Sage for purchasing, inventory, and manufacturing transactions. JIRA ,CRM
Manufacturing Support
Knowledge of Bills of Materials (BOMs), Manufacturing Orders (MOs), component purchasing, and production planning.
Inventory Management
Experience with inventory counts, cycle counts, supplier costing, and inventory accuracy.
Supplier Management
Ability to evaluate suppliers, maintain supplier records, manage KPIs, and support supplier qualification processes.
Quality Assurance
Understanding of Quality Control reports, supplier quality requirements, and ISO 9001 procedures.
Data & Reporting
Strong Excel skills, maintaining tracking logs, preparing reports, analyzing data, and maintaining accurate records.
Attention to Detail
Critical for purchase orders, freight invoices, customs documentation, and cost allocation.
Time Management
Ability to prioritize multiple shipments, urgent orders, and changing production requirements.
Communication Skills
Comfortable communicating with overseas suppliers, freight forwarders, customs brokers, warehouses, and internal departments.
Problem Solving
Able to resolve shipment delays, shortages, customs issues, supplier problems, and inventory discrepancies.
Customer/Internal Service
Supports production, warehouse, finance, and management by ensuring materials arrive on time.
Technical Skills
A strong candidate should have:
- 3–5+ years in purchasing, import/export preferable dealing with Asia, or supply chain.
- Advanced Microsoft Excel (VLOOKUP/XLOOKUP, Pivot Tables, formulas).
- ERP/MRP experience (ACCPAC/Sage preferred).
- Knowledge of freight terminology and Incoterms.
- Experience with ocean, air, courier, and truck transportation.
- Understanding of AP invoice matching and landed costs.
- Familiarity with BOMs and manufacturing processes.
Soft Skills
- Highly organized
- Detail-oriented
- Proactive
- Analytical
- Dependable
- Able to multitask
- Calm under pressure
- Strong communicator
- Team player
- Self-motivated
- Good at building supplier relationships
Knowledge Areas
The candidate should ideally understand:
- Import/export regulations
- Customs clearance processes
- USMCA/CUSMA Certificates of Origin
- ISO 9001:2015
- Inventory control
- Supply chain KPIs
- Freight cost analysis
- Landed cost calculations
- Production scheduling
Ideal Candidate Profile
The strongest candidate will have:
- 3–7 years of purchasing or supply chain experience.
- Direct experience importing products from Asia.
- Experience in a manufacturing environment.
- Strong ERP and Excel skills.
- Familiarity with customs, freight, and logistics.
- Knowledge of BOMs and manufacturing orders.
- Experience supporting ISO 9001 quality systems.
- Excellent organizational and communication skills.
- A proven track record of improving supplier performance, reducing costs, and ensuring on-time delivery.
Job Type: Full-time
Pay: $65,000.00-$70,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- RRSP match
- Tuition reimbursement
- Vision care
Application question(s):
- List all the ERP & Manufacturing software you have experience with.
List your salary expectation.
Experience:
- Logistics: 3 years (preferred)
Work Location: In person
