Administrative and Data Entry Clerk
Vancouver, BC
BC Women’s Hospital & Health Centre (BCW) is the only facility in British Columbia devoted primarily to the health of women, newborns and families. It provides a broad range of specialized women’s health services that address the health needs of women of all ages and backgrounds. BC Women’s is one of the largest maternity facilities in Canada, with over 7,000 births a year, and is both the major primary and secondary maternity services provider in the Lower Mainland and the cornerstone of the provincial tertiary care system. As an academic health centre BCW’s mandate includes providing strong leadership in research and the education and professional development of health care professionals in areas related to the health of the populations we serve.

BC Children's Hospital (BCCH) cares for the province's most acutely ill or injured children and youth, provides developmental and rehabilitation services to children and youth throughout BC, and offers a broad range of health services. Sunny Hill Health Centre for Children (SHHC), a leading provincial facility offering specialized services to children and youth with developmental disabilities from birth to age 19, works collaboratively with BCCH. SHHC focuses on the child and their family while supporting health care professionals in their community. BCCH also operates a wide number of specialized health programs, is a leading acute care teaching facility, and conducts research to advance health and care through the Child and Family Research Institute and in partnership with the University of British Columbia.

BCW and BCCH are agencies of the Provincial Health Services Authority (PHSA) which plans, manages and evaluates specialty and province-wide health care services across BC. PHSA embodies values that reflect a commitment to excellence. These include: Respect people • Be compassionate • Dare to innovate • Cultivate partnerships • Serve with purpose

Children's & Women's Health Centre
Children & Women’s New Born Screening
Administrative and Data Entry Clerk
Reference #82340
Temporary Part-Time (0.50 FTE)

Salary: 21.66/hr
Start Date: As soon as possible
Vancouver, BC

The Administrative and Data Entry Clerk performs clerical and secretarial duties including data entry of patient/test information into the laboratory information system, typing a variety of materials including patient reports, maintaining department files and records, taking and transcribing minutes of meetings, and booking appointments.

Receives incoming specimens and requisitions and checks for accuracy and completeness of information such as personal health number, name, date of birth and tests required. Contacts physicians or labs for missing information and makes necessary corrections.
Enters patient data into computer systems, issues new patient identification number where required and identifies duplicate record problems, obtains or clarifies missing or questionable information, corrects errors and omissions in patient demographic data and enters corrections into computer systems.
Assembles and types a variety of material such as manuals, articles for publication, teaching materials, schedules, duty lists and rosters, reports, correspondence, and statistics from memoranda, e-mail, dictation or rough draft, as required.
Sets up and maintains department files and records such as patient files, laboratory reports, correspondence, inventories, billings and schedules.
Answers telephone enquiries, takes messages, and refers calls where appropriate.
Searches for and retrieves patient or department information from databases as requested.
Sorts and distributes incoming mail and processes outgoing mail, including laboratory reports and correspondence.
Composes and types routine memos and correspondence for approval and signature.
Attends meetings, takes minutes, transcribes, and distributes as requested.
Assists the senior staff with research studies by maintaining statistics, bibliographies, formats, requests article reprints as requested.
Inputs, edits, formats, and merges data in word processing, databases and computer systems for patient records, inventory control, billing and scheduling as required.
Schedules appointments for departmental staff and arranges meetings as requested. Makes travel arrangements for departmental staff, if necessary. Completes travel and other expense claims for signatures.
Maintains inventories of department office supplies to pre-determined levels, prepares purchasing requisitions for signature when necessary. Receives and distributes supplies by checking for correct documentation on incoming and outgoing goods and specimens and completing documentation when required, ensuring goods and specimens are distributed to the designated area and informing the appropriate staff, and reporting unusual situations to supervisor.
Performs reception duties, and books and schedules patient appointments, as required.
Performs other related duties as assigned.

Education, Training and Experience

Grade 12 and two year’s of recent related experience or an equivalent combination of education, training and experience.

Skills and Abilities

Ability to keyboard at 45 w.p.m.
Ability to communicate effectively both verbally and in writing.
Ability to deal with others effectively.
Physical ability to carry out the duties of the position.
Ability to organize work.
Ability to operate related equipment.
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***Employees of PHSA must apply via the "Internal Application Process". Current PHSA staff who apply to this posting using this external site will be considered with other external candidates. Seniority will not apply. ***

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Applications will be accepted until the position is filled.

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PHSA is committed to employment equity and hires on the basis of merit. We encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities and members of visible minorities.