Company Overview
Ontario Panelization is a leader in the construction industry, renowned for its commitment to quality, service, and innovation. Since the 1980s, we have specialized in structural, load-bearing steel stud assemblies and have expanded our product offerings to meet the diverse needs of our clients. Our dedication to excellence drives us to deliver exceptional solutions in construction.
Role Summary
The Project Coordinator keeps a panelization projects moving between the design team, purchasing, and the field. Sitting within the Draft 2 design pod and reporting through Drafting & Design, the Coordinator owns quantity and design checks, the live material tracker, purchase-order creation and tracking, document control, and day-to-day site communication. The role relieves the Project Manager of routine coordination — problem-solving with the install and design teams, confirming readiness with the Shop and Site, and keeping the schedule from slipping — while the PM retains ownership of cost, schedule, and the client.
Duties and Responsibilities
1. Material Quantities, Purchasing & Tracking
- Confirm sheet layout and create purchase orders for prime materials.
- Draft purchase orders for material accuracy; the Project Manager researches best pricing, purchases, and tracks delivery and cost.
- Create material quantities for all materials together with the Designer; input and verify accuracy in the live material tracker.
- Organize the first material orders ready for the planned start; track material lead times for accuracy as the PM manages schedule and cost impact.
- Finalize release break-outs and coordinate POs, delivery dates, and delivery methods.
2. Quantity & Design Checks · Document Control
- Perform quantity and dimension checking across release packages.
- Verify release packages and confirm readiness with the Shop and Site.
- Maintain document control and information distribution; prepare sheet layouts and highlighted drawings.
- Keep the material tracker current; budget-vs-actual is reviewed by the Project Manager.
3. Site Dimensioning & Coordination
- Outline site-measuring expectations with the Designer and execute the measuring with the site team.
- Organize site-measuring drawings to be reviewed during site dimensioning.
- Coordinate the scan — schedule the pre-scan meeting and align with the client and installation team on timelines and area.
- Complete anticipated project zoning jointly with the Site Superintendent and Project Manager.
4. RFIs, Site Communication & Problem-Solving
- Create project RFIs to document design changes or missing information; the PM submits and follows up given schedule impact, with the Coordinator supporting technical clarification.
- Confirm that extras and back-charges are not overlooked when site instructions are reviewed.
- Run day-to-day site communication and check-ins; problem-solve with the install and design teams and relieve the PM on site instructions.
- Coordinate remakes and deficiencies and keep the schedule from slipping.
5. Framing & Closeout Support
- Create framing drawings as required and coordinate their POs and delivery method.
- Support project closeout — deficiency clean-up tracking and the post-project review with the PM and Site Manager.
Skills and Competencies
- Strong organization and document control across multiple concurrent releases.
- Proficiency with material trackers, purchase-order systems, and project software (Procore or equivalent).
- Ability to read drawings and perform accurate quantity and dimension checks.
- Clear communication with the site, Shop, suppliers, designers, and the Project Manager.
- Proactive follow-up and problem-solving under schedule pressure.
- Working knowledge of panelized cladding materials and their lead times.
Qualifications
- Completion of a two-to-three-year college program in architectural technology, construction or project administration, or a related field.
- Minimum 1-2 years in a similar role
Pay: $65,000.00-$70,000.00 per year
Benefits:
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care
- Wellness program
Ability to commute/relocate:
- London, ON: reliably commute or plan to relocate before starting work (required)
Experience:
- Project coordination: 1 year (required)
Work Location: In person
