Job Overview
This opportunity is ideal for a highly organized and detail-oriented professional eager to join a dynamic training services team. The Training Coordinator will play a vital support role in assisting the Client Relations Advisors and working closely under the direction of the Director of Training. Your efforts will help ensure seamless delivery of open enrollment and group training programs through expert coordination of facilitators, venues, invoicing, and content support.
This role balances administrative excellence with collaborative teamwork, requiring the ability to juggle multiple priorities while maintaining a sharp focus on quality and efficiency. You’ll contribute to the overall branding and smooth operation of our training programs and support the training services team in achieving their sales and delivery goals.
The successful candidate thrives in a fast-paced environment and is passionate about supporting educational and professional development initiatives.
Duties
- Coordinate training logistics including scheduling, facilitator communication (as directed), venue booking, and preparation of materials.
- Support invoicing and accounts receivable by tracking payments and following up on outstanding balances.
- Collaborate with training team to ensure sessions are fully booked and run smoothly.
- Assist in content creation and branding efforts for training materials and promotional resources.
- Maintain accurate participant records, client databases, and provide timely reporting to leadership.
- Handle client communications (as directed), support proposals, and manage post-training follow-ups to ensure satisfaction.
- Provide general administrative support to the Director of Training and training team, including special projects.
Your Skills
- Strong organizational and multitasking abilities with attention to detail.
- Proficient in Zoom, CRM/Project Management Software, LMS, and Microsoft Office Suite.
- Effective verbal and written communication skills for client and team interaction.
- Experience invoicing and accounts receivable.
- Adaptable, proactive problem solver with creativity in content support and marketing.
Your Qualifications
- High school diploma or equivalent required with experience in administrative support or coordination, preferably in a training, education, or corporate environment.
- Administrative Diploma/Certificate is preferred.
- You are a highly organized and detail-oriented professional who thrives in a team environment and supports seamless training program delivery.
- You have a strong foundation in administrative processes, including invoicing, scheduling, and client communications, with a willingness to contribute creatively to content and marketing efforts.
As an Indigenous-owned organization, we strive to create a welcoming environment for all, and to continue creating opportunities for Indigenous persons within our industries. Preference may be given to qualified Indigenous candidates. Please self-declare on your application.
TIPI Legacy HR+ warmly welcomes applications from individuals with disabilities. We are committed to providing accommodations upon request throughout the assessment and selection process.
Pay: From $45,000.00 per year
Benefits:
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
Application question(s):
- Do you have experience working with Indigenous companies, populations or communities?
- Do you self-identify as First Nations, Metis, or Inuit? (Optional) TIPI Legacy HR+ is committed to fostering a diverse and inclusive workplace. Self-identification helps us ensure we are creating equitable opportunities and can support Indigenous engagement and representation in our work.
Education:
- Secondary School (preferred)
Experience:
- Administrative: 1 year (required)
- Training & development: 1 year (preferred)
- Adult education: 1 year (preferred)
Work Location: In person
