Job Number: 2001511
Faculty / Division: University Planning, Design & Construction
Department: Project Management
Campus: St. George (downtown Toronto)
University Planning, Design and Construction provides the University with support through four key services : Campus & Facilities Planning and Project Management, Design and Engineering and Project Development. The team is responsible for campus master planning, space allocation, design & engineering services, costing, leasing, and all construction and renovation projects.
The Project Management department is responsible for construction and renovations on all three campus and for other University-owned properties in the City of Toronto, York Region and Haliburton County. The Project Administrator is required to facilitate the timely flow and accurate processing of documentation related to construction projects including certificates of payments, invoices, purchase orders, and hold back releases. The Project Administrator is also responsible for preparing letters of award, contracts using templates and providing assistance when required with furniture installations and other deliveries. Travel to other buildings on St. George campus when necessary.
Your responsibilities will include:
Preparing contracts using templates
Verifying the accuracy of invoices
Verifying that supporting documentation is attached to financial records before processing in FIS
Preparing purchase orders
Acting as the first point of contact for vendor enquiries
Identifying non-compliance cases and escalating for review
Maintaining filing system
Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
Minimum three years's related experience.
Advanced skill in the use of Microsoft Excel and Microsoft Word templates.
Knowledge of institutional construction phases and terminology.
Experience working in SAP.
Experience assembling contracts or other legal documents.
To be successful in this role you will be:
Possess a positive attitude
Notes: This is a 12 month term position.
Employee Group: United Steelworkers (USW)
Appointment Type: Budget - Term
Pay Scale Group and Hiring Rate: USW Pay Band 08 - $54,851 with an annual step progression to a maximum of $70,146. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Field: Administration
Job Posting: Jun 18, 2020
Job Closing: Jul 6, 2020, 10:59:00 PM