JOB POSTING #897010
Position: Clerical Assistant IV
Site: Toronto General Hospital
Department: Operating Room
Reports to: Manager
Salary Range: $44,928 - 56,179 per annum
Hours: 37.5 hours per week; Mon-Fri 0700-1500
Status: Permanent Full-time
University Health Network (UHN) is looking for an experienced professional to fill the key role of Clerical Assistant IV in our Operating Room at Toronto General Hospital.
Transforming lives and communities through excellence in care, discovery and learning.
The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education at UHN. The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education. Tthe University Health Network (UHN), Canada’s largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers. UHN is a caring, creative place where amazing people are amazing the world.
The scope of research and complexity of cases at Toronto General Hospital have made it a national and international source for discovery, education and patient care. It has one of the largest hospital-based research programs in Canada, with major research in transplantation, surgical innovation, cardiology, infectious diseases, genomic medicine and liver disease. Find out about our purpose, values and principles here.
An integral member of Operating Room, the Clerical Assistant IV exercises judgement, confidentiality, and independence to provide payroll, financial, administrative, and scheduling support services. The principal responsibilities include: administration of payroll processing for the department; coordinating employee schedules with supervisors; maintaining electronic and paper information filing/retrieval methods, systems and/or formats; performing reception activities; preparation and processing of all employee documentation for hiring, transfer, termination, WSIB incident reporting; and administering vacation/stat/banked time balances for department of 200+; generating and disseminating statistical data utilizing spreadsheets in support of department performance indicators; creating and maintaining databases/spreadsheets to support TG/PM OR’s functional centers; billing and receivable activities, implementing Quality Initiatives; management and disposal of all personnel records; supporting scheduling of departmental orientation program; performing cross-functional duties, as assigned and/or requested. Performs other duties consistent with the job classification as required.
Three (3) years related office and finance administration support/payroll administration experience required.
Previous on-the-job computer/word-processing, database, spreadsheet and presentation software experience required.
Advanced skills in MS Office environment required.
Experience working in an electronic/computerized payroll administration environment required.
Experience in preparation of statistical reports preferred.
Excellent organizational and time management skills required.
Excellent interpersonal and customer service skills required.
Strong verbal and written communication skills required.
Ability to produce high quality work in accordance with Department/Hospital standards required.
Ability to work effectively, efficiently under pressure required.
Ability to work independently and with a team required.
Ability to use good judgment in assessing difficult situations required.
Ability to effectively handle confidential matters and materials required.
Vaccines (COVID-19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.
If you are interested in making your contribution at UHN, please apply on-line. You will be asked to copy and paste as well as attach your resume and covering letter. You will also be required to complete some initial screening questions.
POSTED DATE: April 21, 2022 CLOSING DATE: Until Filled
For current UHN employees, only those who have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, and possess all the required experience and qualifications should apply.
University Health Network thanks all applicants, however, only those selected for an interview will be contacted.
UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.