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The Executive Administrative Assistant (EAA) will provide support for the Senior Academic Leadership team at Lassonde. The Executive Administrative Assistant will provide scheduling and administrative support to the Dean, Vice Dean and Associate Dean, Research & Graduate Studies.
Completion of a post-secondary education (preferably in Business).
Minimum of 3 years' current related administrative support experience in a complex institutional environment. Experience must include calendar/scheduling management, travel and expense coordination, file management and agenda and meeting coordination.
Excellent communications, both oral and written. Proven research and analytical skills. Ability to produce clear and concise documentation and reports, excellent proofreading skills. Scrupulous attention to detail. Superior discretion, judgment, tact, diplomacy, creativity and initiative. Strong interpersonal skills. Excellent organizational, planning and project management skills. Ability to work independently, as well as in a team environment. Ability to effectively meet numerous competing demands in a highly complex environment and work effectively under pressure. Ability to meet short/long term deadlines. Ability to maintain confidentiality. Advanced Word, Excel and PowerPoint skills are required. Preference will be given to candidates with experience of Microsoft 360 and Teams. Ability to adapt to change and learn new applications.
The incumbent will work in an open office environment and will provide reception duties for the Dean, Vice Dean and Associate Dean Research and Graduate Studies.
This position requires the candidate to produce a verification of degree(s), credentials(s), or equivalencies from accredited institutions and/or international equivalents at the time of interview.
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York implemented a revised CPM Compensation Framework in 2019. The Framework is a salary grid consisting of 6 or 8 steps (depending on job grade) which is reviewed annually with possible adjustments, and a lump sum Merit Incentive Award. Employees will receive the grid adjustment and depending on performance, eligible permanent employees may move to the next step of the grid and may receive a performance lump sum Merit Incentive Award.Visit the CPM Compensation page on the HR Website to find out more about York's CPM Compensation Program.
The University welcomes applications from all qualified individuals, including, but not limited to women, persons with disabilities, visible minorities (racialized), aboriginal (Indigenous) persons and persons of any gender identity and sexual orientation. York University is committed to a positive, supportive and inclusive environment.
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All applications must be received by 11:55 pm EST on the posted deadline date, if applicable.