LINC Assistant Coordinator
Saskatchewan Intercultural Association
Saskatoon, SK
Job title Assistant Coordinator

Program Language Instruction for Newcomers to Canada (LINC) Program

Department Language Programs

Reports to Language Program Manager (LPM)

Position Details

Start Date: April 1st,2019
End Date: March 31, 2020
Weekly Working Hours: 37.5 hours per week
Wage: $23-$25/hr. depending on experience.
Deadline to apply: 28th February 2019

Job Purpose

This position is responsible for working with and assisting the Language Program Manager (LPM) in
order to achieve program objectives. The Assistant Coordinator is primarily accountable to ensure
accurate data and file management, student enrollment, correspondence, assistance with reporting
requirements and CNC operations.

Duties and Responsibilities

Program Coordination & Support

  • Liaise with Program & Student Support Worker (PSSW) to maintain a waitlist and class placement of
participants and contact them when class space becomes available

  • Prepare and submit LINC certificates to the LPM
  • Work closely with Offsite and onsite Coordinators to maintain an inventory of Program Equipment,
Resources and Language Companions
  • Train and supervise work experience, practicum students, volunteers or other staff working on the
general LINC office and/or classroom help
  • Provide general administrative support to the LINC and CNC team as needed
  • Assist with program promotion and advertisement in the community when needed
  • Work closely with Onsite and Offsite Coordinators to prepare and process the requests for the
issuance of exit, transfer and enrollment letters.
  • Work on developing curriculum and any other required documents/manuals to support the program
and upload on Moodle
  • Establish and maintain a respectful and professional relationship with program staff and participants
  • Fulfill other duties as assigned, including providing back up support to the Front Desk and CNC staff
at the main office
  • Assist the LPM with additional duties related to support for instructors and program as requested
Program Administration

  • Maintain accurate ESL and CNC database and file management systems to track current and future
LINC students, class enrollment, and CNC enrollment
  • Conduct statistical reports required by the funders and partner agencies
601b 1ST Avenue N
Saskatoon, SK

S7K 1X7
Tel: 978-1818

Fax: 978-1411
wwww.saskintercultural.org
  • Administer an online learning management system (Moodle) for participants and EAL Instructors by
synchronizing the users’ data with their personal Moodle accounts including the activation of
individual accounts, insertion of necessary tabs with reference to the clients’ academic needs

  • Use computer word processing, spreadsheets, and online database software to prepare required
reports and documents

  • Support the LPM with writing narrative and activity reports for the program before contractual
deadlines

  • Provide all necessary information and documents in a timely and effective manner to the LPM,
management and the Bookkeeper

  • Purchase, receive, and distribute program resources and materials ensuring that program needs are
always met

  • Update flyers and other information on ESL programs; send updated information to LARC and other
community agencies and ensure website/social media has most up to date information

  • Maintain proper filing of client information that is in compliance with confidentiality requirements
Agency Related Duties

  • Actively participate in Agency staff meetings by bringing forward issues for discussion and sharing
program information
  • Attend meetings and be a contributing member of any committees deemed appropriate by
management
  • Provide timely updates, relevant posts, or any important information that would positively contribute
to the Agency’s website and/or social media sites
  • Contribute to the planning and organizing of Agency initiatives or events when needed and promote
to all contacts and partners when asked
  • Participate actively as an Agency representative in collaborative partner networks and in related
community activities when requested by management

Qualifications

Education

  • An undergraduate degree (not restricted to, but preferably) in the areas of Education or the
Humanities with a background in one or more of the following areas: English Language Arts, Social
Sciences, Political Studies, Fine Arts, International studies, or Psychology

  • TESL Certification is not required but would be considered an asset
Experience

  • 0-6 months’ experience assistant coordinating in the non-profit and/or settlement sectors
  • Some experience teaching English as a subsequent language is an asset
  • An equivalent combination of education and work-related experience will be considered
Knowledge, Skills and Abilities

  • Skilled at coordinating/teaching programming for visible minorities and EAL learners
  • Knowledge and appreciation of contemporary issues related to aspects of multiculturalism such as
intercultural understanding, equity, human rights, language rights and cultural retention
  • Extensive knowledge of English language skills training and resources
  • Some understanding of the Canadian Language Benchmarks (CLB) and Portfolio Based Language
Assessments (PBLA)
  • Ability to work well with other program staff in order to meet program outcomes
  • Excellent written and verbal communication skills
  • Ability to work effectively in a culturally diverse environment
601b 1ST Avenue N
Saskatoon, SK

S7K 1X7
Tel: 978-1818

Fax: 978-1411
wwww.saskintercultural.org
  • Satisfactory typing and computer skills with the ability to use Microsoft Office software
  • Excellent interpersonal and client-service skills
  • Strong organizational skills with the ability to prioritize tasks and work as a team member
  • Ability to multi-task and complete work with limited supervision
Requirement of Employment

  • Clear criminal record check
  • Holding a valid Class 5 driver’s license
  • Access to reliable vehicle
Direct Reports

None

601b 1ST Avenue N
Saskatoon, SK

S7K 1X7
Tel: 978-1818

Fax: 978-1411
wwww.saskintercultural.org