SOAN Mechanical Ltd. is a well-established mechanical contracting company serving Southwestern Ontario. We take pride in delivering quality workmanship, exceptional customer service, and maintaining a positive, team-oriented workplace. We are currently seeking an experienced Office Administrator to join our team.
This position is ideal for someone who enjoys working in a fast-paced environment, takes pride in being organized, and enjoys supporting both customers and coworkers.
Position Details - Please note this is not an entry level position
Location: London, Ontario
Hours: Monday to Thursday, 8:00 a.m. – 4:30 p.m.
Benefits:
- Company pension plan following successful completion of the probationary period
- Extended health and dental benefits following successful completion of the probationary period
- Supportive team environment
- Stable, long-term employment with an established local company
Key Responsibilities
- Answer and direct incoming telephone calls in a professional and friendly manner
- Provide exceptional customer service to clients, suppliers, and subcontractors
- Assist the estimating department with preparing and organizing tender documents
- Support our Project Managers with day to day tasks
- Assist with change orders and progress billings
- General office administration, including filing, document preparation, and data entry
- Prepare, edit, and maintain company documents and correspondence
- Manage incoming and outgoing mail and emails
- Maintain organized electronic and paper filing systems
- Support various administrative functions as required to keep the office operating efficiently
Qualifications
The successful candidate will possess:
- Previous experience as an Office Administrator (required)
- Previous experience working in a construction office (considered a strong asset)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with Microsoft Outlook and Adobe Acrobat
- Experience with change orders and progress billing
- Excellent customer service and communication skills
- Strong problem-solving abilities
- Exceptional attention to detail and organizational skills
- Ability to prioritize multiple tasks while working in a fast-paced environment
- Professional, dependable, and self-motivated with a positive attitude
What We're Looking For
We're looking for someone who is dependable, organized, and enjoys being an integral part of a busy office. The ideal candidate is proactive, works well independently, communicates effectively, and is committed to providing excellent support to both our customers and our team.
If you're looking for a stable career with a respected local mechanical contractor where your contributions are valued, we'd love to hear from you.
Please submit your resume outlining your experience and qualifications. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Pay: $24.00-$27.00 per hour
Benefits:
- Dental care
- Extended health care
- RRSP match
Application question(s):
- Have you previously worked in the construction industry?
Experience:
- Office Administration: 2 years (required)
Work Location: In person
