Administrative Assistant, Member Experiences and Operations
Our purpose
The Saskatchewan Teachers’ Federation has advanced the interests of teachers and advocated for excellence in public education for more than 90 years. We are a professional organization representing over 14,000 teachers employed in PreK-12 schools across the province who are trusted and respected leaders and partners in education.
What we do
Working with the Federation is more than a job. It’s about contributing, through your professional background, to quality public education. It’s about providing exceptional programs and services that support Saskatchewan teachers and their profession.
What we value
We work as a team, recognizing that we all play a part, directly or indirectly, in realizing our purpose. We are committed to a workplace that engages its diverse workforce and offers a stimulating environment where individuals are provided with opportunities to grow both personally and professionally. We are inclusive and celebrate diversity by supporting an environment where everyone feels valued, respected, and empowered to contribute their best.
About the team
The Member Experience and Operations team supports Saskatchewan teachers’ directly through member experience, professional, development, and governance. The team provides administrative and office support to Council and committees.
What you’ll do
The Administrative Assistant, Member Experiences and Operations, is part of the team providing administration and office support to programs that support member experience, operations, professional development, and governance. This includes Council and committees support, along with other duties as assigned. The portfolios may change depending on the overall needs and requirements of the work unit and the Federation.
Responsibilities include:
- Carry out a wide range of activities such as drafting reports, contracts, decision items, and other documentation for review.
- Provide general clerical support for work unit activities and serve as a reliable backup for key administrative functions within the Federation.
- Support strategic and/or operational committees as assigned; coordinate meeting dates, book meeting rooms, prepare documentation, organize refreshments and meals and attend meetings to record, format and distribute notes.
- Compile and analyze information for reports or presentations. Prepare and/or review presentations, charts, graphs or tables as required.
- Provide support to the annual budgeting process, including data entry and tracking expenses.
- Review/code invoices and expenses and bring any items of concern or question to the attention of the work unit leader.
- Respond to general inquiries through written correspondence, email, in person, or by phone.
- Prepare and proofread correspondence, drafts, meeting documentation, reports and publications as required and forward to appropriate individual for approval and signature, ensuring they are consistently well organized, proofread for accuracy and distributed in a timely fashion.
- Create and maintain work unit procedural manuals, project planners, and workflows.
- Provide direct, one-on-one member support at the Federation information desk and event registration tables.
- Provide support for conferences, workshops and meetings which may require assistance outside of regular work hours or an adjusted schedule.
- Coordinate logistics for Federation events as assigned including scheduling, booking facilities and meals, gathering required workshop materials and other tasks as required.
- Process and track registrations for events offered by the Federation; follow procedures to ensure accurate data input on the database and provide confirmation to participants; process transfers and withdrawals as required.
- Correspond with facilitators and attendees to confirm their attendance and requirements and provide information on expenses.
- Provide attendee support before, during, and after events, including on-site support during the event.
- Coordinate the production, design and distribution of supporting documentation, promotional materials and web updates with design/production unit as required.
- Collect and collate event evaluation data and draw conclusions, advise and instigate changes based on the information received.
What you’ll bring
- Completion of a one-year business course combined with 2-3 years of increasingly responsible administrative experience.
- Proficiency in the use of Microsoft 365 including Word, Teams, Excel and PowerPoint is required. Knowledge of Microsoft Copilot and Dynamics 365 is considered an asset.
- Effective skills in developing and maintaining effective working relationships with all staff.
- Demonstrated ability to work effectively as a member of a team.
- Ability to develop and apply effective office practices and procedures.
- Demonstrated customer service skills.
- Mature and positive attitude.
- Demonstrated ability to effectively organize own work and produce effective results.
- Demonstrated initiative in undertaking assignments and completing work.
- Demonstrated ability to innovate, adapt, and learn new skills as required.
What we offer
- A competitive salary range of $56,037.80 - $75,602.80
- A 35-hour work week.
- 4 weeks starting vacation and paid time off to deal with family, health and sickness, and compassionate situations.
- 100% employer paid benefits from day one.
- Employer Matching defined contribution plan, saving for your future up to 18%.
- Free parking.
How to apply
If you want to work for one of Saskatchewan’s Top Employers and you would enjoy being a part of a passionate group of professionals who work to enhance the well-being and success of teachers, please complete the Careers Application Form . The deadline for applications is 5 PM, Tuesday, September 8, 2026.
