Job Category: Finance, Accounting & Purchasing
Division & Section: Policy, Planning, Finance & Admin, PPF&A Program Support
Work Location: METRO HALL, 55 John Street
Job Type & Duration: Full-time, 1 Permanent and 2 Temporary Vacancy (12 month)
Hourly Rate and Wage Grade: $35.49 - $38.87, TF0271, Wage Grade: 10
Shift Information: Monday to Friday, 35 hours per week
Affiliation: L79 Full-time
Number of Positions Open: 3
Posting Period: 06-MAY-2021 to 20-MAY-2021
Under the direction of the Manager, Administrative Services, Program Support and reporting to the Supervisor, Administrative Services, the Payroll Program Assistant 1 will perform a variety of payroll, clerical and administrative functions, supporting client Divisions within Infrastructure and Development Services (IDS).
Directs and coordinates activities of the Payroll Program Assistant 2 and administrative staff, as it relates to both manual entry and electronic uploads of payroll into SAP, in line with complement/org management, information reporting and records management, etc. (payroll administration includes complex/rotating shifts, variance reporting and amendments, etc.)
Responds to inquiries from management and employees and provides interpretation regarding collective agreements, Corporate and Service Area policies, procedures, guidelines and directives
Updates, maintains and monitors the SAP system in partnership with corporate counterparts, i.e. Pension, Payroll & Employee Benefits (PPEB), People & Equity (P&E), Human Resources Organizational Management (HROM), divisional stakeholders, etc.
Monitors manual and electronic payroll transactions/events on the SAP payroll system/SuccessFactors and ensures that they are accurately reflected on the payroll information reporting systems and Human Resources Information (HRIS) system
Participates as assigned in divisional, Service Area and corporate related initiatives and special projects, including payroll and HR modernization and transformation, emergency events/emerging issues, etc.
Coordinates internal projects, initiating process reviews to improve services and standardize practices and co-ordinates activities for implementation
Responsible to organize and conduct routine ad hoc time entry and payroll process review inquiries and audits, utilizing corporate and internal electronic programs and hard copy documents. This may also include conducting divisional client site visits to ensure adherence to payroll and record retention policies, procedures and Auditor General recommendations
Prepares, coordinates, analyzes and maintains information related to the unit budget administration process, salaries and benefits budget and provides related support as required
Investigates problems and conducts analysis, contacts other divisions across the organization and retrieves background information. Takes appropriate action and makes recommendation to resolve issues/discrepancies
Liaises with program division staff/stakeholders within IDS, Policy, Planning, Finance & Administration (PPFA) Complement Management & Reporting Unit, Pension Payroll & Employee Benefits (PPEB), People & Equity (P&E), Technology Services Division (TSD), City Clerks, etc.
Prepares, reviews and analyzes SAP and Labour Distribution Report to ensure accuracy of payroll records, applying complex table/formatting/pivot table rules for presentation and distribution
Runs standard monthly Payroll Information Reports and ad hoc reports from Document Direct, SAP programs and internal systems (HRIS) for divisional management, corporate or other Agencies, as required
Composes and prepares correspondence and reports, as required.
Your application must describe your qualifications as they relate to:
Considerable experience with Payroll, Human Resources database systems and software applications (i.e. SAP, SuccessFactors, ESS/MSS (eTime) and Document Direct, SAP Business Warehouse, etc.)
Considerable experience in the application of various Union collective agreements and/or personnel policies, procedures, practices and related legislation.
Extensive experience using office systems including MS Outlook and Microsoft Office Suite (i.e. Word, Excel and PowerPoint) to format and manipulate complex reports, pivot tables, spreadsheets, correspondence and extract data summary.
Considerable experience meeting tight deadlines in a high volume environment.
Experience providing direction and/or training to staff.
You must also have:
Knowledge of Employment Standards, Canada Pension Plan, Revenue Canada regulations, Employment Insurance and WSIB legislation, as it applies to the corporate payroll system.
Exceptional analytical and problem solving skills and the ability to work independently with minimal supervision.
Fundamental business mathematics skills and knowledge of general statistical techniques, or of accounting procedures.
Ability to function effectively as part of a team, and be responsive to co-workers in a professional manner.
Ability to prepare and maintain accurate and detailed records and reports, as well as the ability to set up and maintain both manual and computerized filing systems.
Ability to exercise judgement and discretion in dealing with confidential matters.
Demonstrated ability to follow directions promptly and accurately with attention to detail.
Excellent interpersonal skills with the ability to develop and maintain productive working relationships with human resources staff, clients, and employees.
The ability to communicate clearly and accurately both verbally and in writing, with all levels of staff, the public, and other divisions.
Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation, an asset.
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
City of Toronto employees must apply to full-time or part-time employment opportunities posted on the City's Internal Job Posting Portal.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve. Learn more about the City’s commitment to employment equity.
The City of Toronto is committed to creating an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request. Learn more about the City’s Hiring Policies and Accommodation Process.