Administrative Assistant
Queensway Carleton Hospital
Ottawa, ON
  • Provide effective and efficient administrative support and clerical services to Geri Day Hospital and Geriatric Assessment Outreach Program. This may include a variety of assigned duties including but is not limited to: preparing and distributing documents, scheduling and coordinating meetings, managing office supplies, and providing support to other Geri Day Hospital and Geriatric Assessment Outreach Program personnel as required.
  • Provide first point of contact for information and assistance to the department’s internal/external customers – including redirecting phone/email inquiries to appropriate personnel.
  • Ensure material required for committees & meetings are identified and provided to the Geri Day Hospital and Geriatric Assessment Outreach Program.
  • Assist in the development of reports/presentations including the development of illustrations (graphics) to support concepts.
  • Format all reports/presentations using professional report writing standards as guidelines including ensuring the accuracy of spelling, grammar, and other structural elements.
  • Organize education and other events including scheduling, booking rooms, arranging catering, ordering and setting up audiovisual equipment.
  • Assist in data collection related to technical reports.
  • Demonstrate the QCH values of respect, accountability and innovation.
  • Undergraduate degree in Business Administration and 2 years experience in a health care setting.
  • Or Office or Business Administration certificate/diploma from a recognized college program and 3 years experience in a health care setting.
  • Or In lieu of formal education, 5 years of Administrative Assistant experience of which 2 years are in a health care setting.
  • Ability to work as part of a team, to interrelate with all levels of staff in a professional manner, to work with minimal supervision, to multitask, and continually prioritize duties.
  • Excellent interpersonal, communication (oral and written), and organizational skills.
  • Proficiency in the use of Microsoft Office suite including Word, Excel, Outlook, Power Point, and Access is essential.
  • Proven ability to work with data collection, produce reports and spreadsheets.
  • Knowledge of Medical terminology.
Located in fast-growing west Ottawa, Queensway Carleton Hospital has built its reputation as a leading acute care hospitals by seeing the person in each of the nearly 500,000 people who turn to it for care each year. QCH’s agility and collaborative culture enable it to respond quickly to the most pressing healthcare challenges facing its vibrant and growing communities through advanced programs that reinvent models of patient care. QCH is proud to have been recognized as the #1 hospital in the Ottawa region by Newsweek Magazine, and #25 in Canada.