Hours per week:
Up to 35 hour per week
Pay Rate :
Driven by our desire to help students thrive in their academic and personal lives, the Saanich School District provides quality educational programs and a safe and nurturing learning environment for the over 7,000 culturally diverse students within its 18 schools. Serving the Saanich Peninsula located just north of Victoria, BC, the district has one of the highest graduation rates in the province and a student body that consistently scores well on annual assessment tests, thanks in large part to the dedication and efforts of our 900 teaching and support staff.
Under the supervision of the School Administrator and working closely with the School Administrative Assistant, performs general office duties.
Provides front-office reception services and operates as the first point of contact
Answers, screens and refers inquiries in person, by email or telephone (multi-line switchboard) from students, staff and the public and takes/relays messages
Provides general office and administrative support
Receives and posts daily school announcements to the school website, electronic monitors and school sign and distributes to subscribers
Updates school website to ensure all information is current and accurate
Receives student registration packages and ensures all accompanying documentation is provided
Sorts and distributes internal documentation (report cards, invoices, photos, transcripts, interim reports, bus cards, student cards, certificates, etc.)
Types documents, reports and correspondence
Organizes filing system
Creates and maintains student files ensuring accurate and current data, provides student files upon request, archives graduated students files, records requests in and out, reporting records movement to SBO on withdrawn students
Provides first aid communication and emergency/radio support, administers minor first aid (e.g. distributes ice packs, band aids, alcohol wipes) and dispenses authorized medication
Receives requests for student transcripts and collects payment at pick up
Maintains records for locker assignments, student parking, field trips, etc.
Enters student attendance records in the Student Information System
Distributes student attendance summaries and principal's attendance letters on request
Receives, tracks, publicizes and clears lost and found items
Provides back-up coverage for Job 41, School Administrative Assistant, which includes reviewing attendance entries and timesheets for accuracy for submission to Payroll, checking in TTOCs and school sign-in
Receives, sends and distributes mail and courier packages
Orders supplies, maintains inventory and places service calls for office equipment maintenance
- Performs other assigned duties that are within the area of knowledge and skills required by
the job description.
Certificate in Office Administration
One year related experience in an office environment
Minimum word processing speed 50 W.P.M.
Working knowledge of general office procedures
Working knowledge of word processing and spreadsheet products
Excellent customer service and communication skills
- Or an equivalent combination of training and experience.